nAre you someone who loves owning a system end to end, thrives on precision, and is ready to be the person who makes sure the right stock, at the right cost, is always where it needs to be? ?

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nAt smoothmix, we're not just another company, we're a family, blending creativity, innovation, and community to create the smoothest experience for our customers. ?

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nWe're looking for someone who's as excited about growing with us as we are about growing with you. If you're looking for a place where every purchase order, every count, and every invoice matters, and you want to own that system end to end, we'd love to meet you! ?

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nCompany Description

nsmoothmix is a herbal blend company based in Gujarat, India, focused on providing a smoother, cleaner experience for everyone.

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nRole Description

nThis is a full time on-site role as a Procurement & Inventory Management Executive at smoothmix in Vadodara, Gujarat. You'll own the full loop from raising a purchase order to closing it: selecting and negotiating with vendors, receiving and quality-checking goods, matching invoices before they're paid, and keeping the stock master accurate. You'll set reorder points so no hero SKU ever runs dry, run the cycle counts that catch variance early, and report on stock health so decisions get made before a shortage happens, not after.

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nWork Timings

nMon - Sat

n10:30 AM - 6:30 PM

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nQualifications

nStrong analytical and numerical skills

nAbility to prioritize and multitask effectively

nExcellent organizational and time management skills

nBachelor's degree in Supply Chain, Commerce, Business Administration, or related field





n3+ years of experience in procurement or inventory management preferred

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nKey Responsibilities

nDemand Planning & Inventory Control

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- Set and maintain reorder points, safety stock, and min/max levels for every SKU's raw material, packaging, and consumables
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- Run weekly cycle counts against system records and flag variances
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- Anticipate volume ramps and pre-position stock ahead of demand spikes
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- Maintain buffer stock on long-lead and single-source materials
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nProcurement & Purchasing

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- Raise, track, and close purchase orders against approved requisitions
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- Negotiate price, payment terms, and MOQs with suppliers
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- Maintain 2+ qualified suppliers per critical material
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- Benchmark and consolidate orders to cut per-unit and freight cost
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nInbound & Delivery Management

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- Receive and verify inbound deliveries against PO for quantity, quality, and documents
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- Run quality checks on raw material and reject or quarantine off-spec stock
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- Coordinate dispatch timing with suppliers and production
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- Raise and track short-supply or damage claims with vendors
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nInvoicing, Documentation & Compliance

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- Match every supplier invoice against its PO and GRN before approving payment
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- Verify GST fields, HSN codes, and invoice serials on inbound invoices
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- Enter verified purchase and inventory transactions into Tally
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- Maintain a filed, searchable archive of POs, GRNs, invoices, and vendor contracts
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nReporting & Systems Hygiene

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- Produce weekly and monthly stock, consumption, and reorder reports
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- Reconcile physical stock to system records monthly
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- Keep the stock master, vendor master, and PO tracker clean and current
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- Flag stockout risk, cost spikes, or vendor issues early, with a proposed fix
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nCost & Continuous Improvement

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- Track landed cost per SKU and surface drift that threatens margin
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- Document and refine procurement and inventory SOPs
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- Rate suppliers on price, quality, reliability, and lead time
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nRequired Skills

nPurchase-order management

nVendor negotiation

nInventory control: reorder points, safety stock, cycle counting

n3-way matching (PO-GRN-Invoice)

nLanded-cost analysis

nGST invoice verification

nAttention to detail

nListening and questioning skills

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nRequired Knowledge

nProcurement and supply-chain fundamentals: lead time, MOQ, safety stock, EOQ

nInventory accounting basics and GST/HSN rules for purchases

nTally and Microsoft Excel/Google Sheets

nFamiliarity with ERP or inventory software (Odoo, Zoho Inventory, Unicommerce) is a plus

nQuality parameters for raw materials is a plus, will be trained internally

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nOur website: www.smoothmix.co

📌 Procurement & Inventory Management Executive (Mandvi)
🏢 Smoothmix
📍 Mandvi