Job Role

- Executive Assistant

- Provide comprehensive administrative and executive support to senior management.

- Manage schedules, appointments, meetings, travel arrangements, documents, correspondence, and follow-ups.

- Handle both qualified and personal administrative responsibilities as required.

- Maintain strict confidentiality and ensure all tasks are completed accurately and within deadlines.

Key Responsibilities

Calendar &

- Schedule Management:

- Organize daily, weekly, and monthly appointments.

- Coordinate internal and external meetings.

- Proactively identify and resolve scheduling conflicts.

- Prioritize appointments and ensure timely follow-up on commitments.

Communication &

- Correspondence

- Screen incoming calls, emails, and inquiries.

- Draft professional responses, memos, reports, and correspondence on behalf of the executive.

- Maintain professional communication with internal teams and external stakeholders.

Travel Coordination

- Plan and arrange domestic and international travel itineraries.

- Coordinate flight and hotel bookings.





- Handle visa documentation and ground transportation arrangements.

- Ensure smooth execution of complete travel plans.

Document &

- Record Management

- Prepare documents, presentations, agendas, and meeting minutes.

- Support board and strategic meetings with required documentation.

- Maintain confidential files and organized filing systems.

Event &

- Meeting Planning

- Coordinate logistics for business meetings, conferences, client dinners, and internal events.

- Arrange venues, catering, AV equipment, and other required facilities.

- Ensure all meeting and event arrangements are completed on time.

Expense &

- Task Tracking

- Track business expenses and compile reimbursement reports.

- Assist with budget and expense management.

- Monitor pending action items and follow up with key stakeholders.

- Ensure assigned tasks are completed within the required timelines.

📌 Personal Secretary, Greater Kailash (Delhi)
🏢 JobTrade
📍 Delhi