Skills

- Knowledge & Posting Location: Secretarial

Minimum Qualification

- Masters in Human Resource Management (MHRM)

The position functions as a coordinator and support partner to the leader as and when the situation demands.

Kindly find below a comprehensive list of roles and responsibilities:

1. Executive Calendar and Time Management
- Manage the leader's complex and agile calendar across multiple businesses.
- Prioritize meetings based on strategic importance, business impact, and urgency.
- Coordinate internal reviews, customer meetings, board discussions, leadership interactions, and external engagements.
- Eliminate scheduling conflicts and ensure optimal utilization of the leader's time.
- Anticipate travel schedules, review cycles, and critical business events.

- Meeting Coordination and Governance

- Schedule and coordinate:
- Leadership reviews
- Business unit reviews
- Customer meetings
- Board and governance meetings
- Strategy discussions
- Employee interactions

- Prepare agendas, pre-meeting briefs, and supporting documents.
- Capture action items and ensure follow-up with stakeholders.
- Track commitments and monitor closure of actions.

- Communication Management

- Screen emails, calls, and meeting requests.
- Prioritize communications requiring executive attention.
- Draft and review:
- Business correspondence
- Leadership communications
- Customer communications
- Internal announcements
- Meeting requests and follow-ups

- Represent the leader's office professionally with internal and external stakeholders.

- Travel and Logistics Management

- Coordinate domestic and international travel.
- Manage flight bookings, hotel reservations, local transportation, and itineraries.
- Ensure visa, travel documents, and expense requirements are met.
- Handle last-minute changes and contingencies.
- Coordinate airport pickups, visitor access, and meeting logistics.

- Stakeholder Coordination

- Act as the single point of contact for:
- Business heads




- Customers
- Corporate functions
- External partners
- Leadership teams

- Coordinate between various businesses and locations.

- Board and Leadership Support

- Coordinate approvals and document circulation.
- Maintain confidentiality of sensitive materials.

- Project and Action Tracking

- Monitor key deliverables across businesses.
- Track commitments made during meetings.
- Follow up with business heads and functional teams.
- Escalate delays where required.

- Confidentiality and Governance

- Handle sensitive:
- HR matters
- Financial information
- Strategic discussions
- Customer matters
- Organizational decisions

- Maintain strict confidentiality.
- Ensure compliance with company policies and data protection requirements.

- Office and Administrative Management

- Maintain organized physical and digital records.
- Manage documentation and filing systems.
- Coordinate office resources and support services.
- Ensure smooth functioning of the office.

- Employee and Leadership Engagement

- Coordinate employee roundtables.
- Support leadership communication initiatives.
- Facilitate interactions between leadership and employees.

- Visitor and Protocol Management

- Coordinate visits of:
- Customers
- Senior leaders
- Government officials
- Industry partners

- Arrange access permissions, hospitality, meeting rooms, and logistics.
- Manage protocol requirements for senior visitors.

- Strategic Support

- Provide background information and briefing notes before meetings.
- Anticipate information requirements.
- Maintain awareness of key business priorities.
- Act as a trusted advisor to the leader's office.
- Support decision-making by ensuring timely availability of information.

Ensure the overall smooth functioning of the office activities both operational and administrative.

Locations

- Personal Assistant
- LNT/PA/1851407
- DEIC-L&T; Precision Engineering & Systems
- ICL&T; Innovation Campus, Powai

Posted On: 05 Sep 2026

End Date: 04 Mar 2027

Required Experience: 4 - 6 Years

📌 Personal Assistant (India)
🏢 Larsen & Toubro Infotech
📍 India