Role Overview:

nWe are looking for a highly organized, discreet, and proactive Personal Assistant to oversee day-to-day personal, household, and administrative responsibilities. This role requires someone who can seamlessly manage schedules, coordinate household operations, handle vendors and staff, and ensure everything runs efficiently. The ideal candidate is detail-oriented, resourceful, trustworthy, and able to anticipate needs while maintaining complete confidentiality.

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nKey Responsibilities:

n1.Manage calendars, appointments, meetings, and personal schedules

n2.Coordinate travel arrangements including flights, hotels, visas, transfers, and itineraries

n3.Handle correspondence, calls, messages, and follow-ups on behalf of executive

n4.Manage personal errands, shopping, gifting, reservations, and ad hoc requests

n5.Track important dates, reminders, renewals, and payments

n6.Coordinate with external contacts, service providers, and relevant stakeholders

n7.Maintain records, documents, bills, receipts, and personal files in an organized manner.

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nHouse Management Responsibilities:

n1.Oversee daily operations and upkeep of the residence

n2.Supervise household staff including housekeeping, drivers, chefs, security, and maintenance teams.

n3.Coordinate schedules and monitor performance of household staff

n4.Manage household vendors including repairs, maintenance,



pest control, utilities, laundry, etc.

n5.Ensure smooth running of household logistics and standards of cleanliness and presentation.

n6.Monitor household inventory and arrange replenishment of groceries, supplies, and essentials

n7.Handle household budgets, petty cash, invoices, and expense tracking

n8.Coordinate home events, guest visits, hospitality, and special arrangements

n9.Ensure timely maintenance of appliances, vehicles, and household systems

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nCandidate Requirements

n1.Prior experience as a Personal Assistant, Executive Assistant, House Manager, or similar role

n2.Excellent organizational and multitasking skills

n3.Strong communication and interpersonal abilities

n4.High level of discretion, professionalism, and confidentiality

n5.Ability to manage multiple priorities independently

n6.Solid vendor management and coordination skills

n7.Proficiency in email, calendars, spreadsheets, and basic administrative tools

n8.Flexible with working hours and available for urgent requirements when needed

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nPreferred Qualities

n1.Highly dependable and proactive

n2.Strong attention to detail

n3.Problem-solving mindset with ability to anticipate needs

n4.Calm under pressure and adaptable

n5.Presentable, polished, and service-oriented

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📌 Personal Assistant (Mumbai)
🏢 Collective Artists Network
📍 Mumbai