Front Desk Executive &

Assistant to the COO
AI-Savvy - Operations-Focused - Growth-Oriented_

Reports To: Chief Operating Officer (COO)

Employment Type: Full time

Location : In office

Experience: 1 - 4 Years

Education

Graduate / Post-Graduate (Any Discipline)

ABOUT THE ROLE

We are looking for a sharp, proactive, and tech-forward professional to serve as the first point of contact for our organization and a trusted right hand to the COO. This is not a conventional front-desk role — we want someone who brings an explorer's mindset to every task, actively leverages AI tools to work smarter, and handles operations and data with precision.

KEY RESPONSIBILITIES

Front Desk & Reception
Manage front desk operations — greet visitors, handle calls, coordinate courier and mail.
Maintain a professional, welcoming office workplace at all times.
Schedule and coordinate meetings, conference rooms, and visitor appointments.

Executive Support to COO
Assist the COO in daily scheduling, task tracking, and follow-ups.
Prepare presentations, reports,



and briefing documents for internal and external meetings.
Manage COO's calendar, travel itineraries, and communication priorities.
Coordinate cross-department tasks and ensure timely closure of action items.

Data Management & Operations
Handle accurate data entry, maintenance, and management across internal systems and spreadsheets.
Organize, track, and report on operational data and KPIs as needed by leadership.
Maintain confidentiality and integrity of all company data and records.

AI Tools & Process Innovation
Use AI tools (ChatGPT, Claude, Gemini, Notion AI, etc.) to automate repetitive tasks and improve efficiency.
Proactively research, evaluate, and adopt recent tools that can streamline workflows.
Assist teams in identifying and implementing AI-driven productivity improvements.
Draft communications, summaries, and content using AI tools when applicable.

AI & TECH TOOLS — WHAT WE USE
ChatGPT

📌 Front Desk Executive Ahmedabad
🏢 Arcedior International Private
📍 Ahmedabad