Job Summary

The Admin Executive is responsible for ensuring smooth day-to-day administrative operations, facility management, vendor coordination, and support services. This role helps maintain an productive workplace setting and assists various departments with administrative tasks.

Key Responsibilities1. Office Administration
Manage front office operations, visitor handling, and incoming/outgoing communication.
Maintain office supplies, stationery, pantry stock, and inventory.
Oversee housekeeping standards and ensure cleanliness of office premises.
Manage meeting rooms, schedules, and office equipment.
Vendor & Facility Management
Coordinate with vendors for maintenance, repairs, housekeeping, security, and other services.
Negotiate rates and ensure timely delivery of goods/services.
Monitor AMC (Annual Maintenance Contracts) and renewals.
Track facility needs (electricity, AC, lifts, CCTV, IT equipment, etc.).
Documentation & Compliance
Maintain administrative records, bills, and invoices.
Assist in compliance documentation such as licenses,



renewals, and safety audits.
Handle company assets and maintain updated asset registers.
Support to HR & Operations
Assist with onboarding formalities, ID cards, seating arrangements, and welcome kits.
Coordinate travel bookings, accommodations, and logistics for employees.
Support event management for internal events, meetings, and trainings.
Administrative Reporting
Prepare daily/weekly administrative reports.
Process and submit bills for approval and payments.
Track budget spending related to admin act
Key Skills & Competencies:
Solid communication and interpersonal skills
Time management and multitasking
Vendor negotiation abilities
Basic understanding of office systems and equipment
Proficiency in MS Office (Word, Excel, PowerPoint)
Problem-solving and proactive attitude

Qualifications & Experience
Bachelor’s degree in any field (preferred: Busines

📌 Operations & Admin Executive Nashik (India)
🏢 QTONET PRIVATE
📍 India