As an Office Administrator, you will be managing our office infrastructure, cash expenses, bill keeping, vendor management, assets setup and maintenance, supporting other teams to organize events, conduct meetings & conferences. You will be performing bookkeeping functions, managing housekeeping staff, keeping inventory records, and reloading office supplies as needed.

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nExperience: 2 – 3 Years

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nResponsibilities:

nInternal Office Administration:

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- Maintain office infrastructure and ensure its proper functioning by coordinating repairs, maintenance, and renovations as needed.
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- Effectively keep a track of the maintenance activities, schedules, and service contracts to ensure timely and efficient upkeep.
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- Manage office cash expenses, keeping a meticulous record of all expenses, bills, and invoices.
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- Submit required bills and invoices to the auditing team in a timely manner for financial reconciliation and reporting.
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- Manage relationships with vendors, including negotiating contracts, pricing, and terms.
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- Source and evaluate potential new vendors to ensure cost-effectiveness and quality of services or supplies.
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- Assist other teams in organizing events, meetings, conferences, and travel arrangements, including booking venues, accommodations, and transportation.
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- Coordinate logistics, prepare materials, and provide on-site support for events and meetings.
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- Manage office essentials and pantry items, ensuring that all items are well-stocked and replenished as needed.
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- Monitor inventory levels, place orders, and maintain relationships with suppliers.
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- Manage outsourced jobs ensuring they are completed on time, within budget,



and to the desired quality standards.
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nOffice & IT Asset Management:

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- Ensure the management and maintenance of Office & IT assets and inventory for optimal business performance.
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- Maintain accurate records of Office & IT assets, track their usage, and coordinate repairs or replacements as required.
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- Develop an effective system for tracking and allocating the assets to employees.
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- Conduct periodic audits to ensure proper asset management and prevent loss or misuse.
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nWP! & Sys Support Works:

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- Provide support to the system admin team for any requirements or tasks needed to maintain the office's technology infrastructure.
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- Support and troubleshoot internal systems PCs, Laptops, LAN, Wi-Fi, WAN, Internet, Firewalls, and other hardware devices when required.
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- Follow up with clients for prompt renewals of WP payments every month.
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- Supporting WP team for prompt renewal of WP! accounts with respective vendors and update records.
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nRequired Skills:

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- Good experience in office infrastructure administration.
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- Good M365 skills, including proficiency in Excel, Word, and PowerPoint.
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- Good English communication and email writing skills.
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- Strong organizational skills and attention to detail.
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- Strong interpersonal & customer relationship skills.
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- Troubleshooting & problem-solving skills.
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- Negotiation skills for vendor contracts and relationships.
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- Familiarity with office equipment and technology, including IT assets.
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- Strong analytical and decision-making skills.
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- Documentation skills.
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- Risk management skills.
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- Work Location: In person
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📌 Office Administrator (Kunnathur)
🏢 BETTER LIVES :)
📍 Kunnathur