Role Summary

nWe are looking for a smart, well-spoken, organized, and dependable Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management.

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nThe role requires someone who is proactive, disciplined, comfortable speaking with vendors and internal teams, and capable of handling routine administrative responsibilities with ownership.

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nLocation - Mumbai (Prabhadevi)

nOnsite - 5 Days Working

nGood English Communication Skills.

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nKey Responsibilities

n1. Office Administration

nManage day-to-day office coordination and administrative tasks.

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nMaintain office records, files, bills, documents, and vendor data.

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nCoordinate with internal teams for routine admin support.

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nEnsure office requirements are tracked and fulfilled on time.

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n2. Procurement Support

nCoordinate purchase requirements for office supplies, services, and other admin needs.

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nTake quotations from vendors and prepare basic comparison summaries.

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nFollow up for delivery, invoices, approvals, and payments.

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nMaintain proper procurement records.

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n3. Vendor Coordination

nSpeak with vendors for pricing, delivery timelines, service quality, and issue resolution.

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nNegotiate basic commercial terms under guidance.

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nTrack vendor performance and escalate delays or quality issues.

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n4. Travel Arrangements

nBook flights, hotels, cars, and local transport as required.

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nPrepare travel itineraries and coordinate travel changes.

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nEnsure cost-effective and timely bookings.

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n5. Calendar & Executive Support

nManage calendars, meeting schedules, reminders, and follow-ups.

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nCoordinate internal and external meetings.

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nSupport senior team members with basic documentation, coordination, and follow-up tasks.

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nRequired Skills

nGood spoken and written English.

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nGood communication and coordination skills.

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nBasic AI usage, Excel, email, and MS Office skills.

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nAbility to speak confidently with vendors and internal stakeholders.

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nOrganized, punctual, detail-oriented, and reliable.

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nAbility to manage multiple tasks without constant follow-up.

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nPresentable personality and skilled attitude.

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nPreferred Candidate Profile

n2+ years of experience in admin, coordination, procurement, front office, travel desk, or executive assistance.

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nGood academic record.

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nComfortable with email drafting, phone calls, vendor follow-ups, and basic reporting.

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nMumbai-based candidates preferred, especially near Dadar / Andheri.

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nShould be willing to work from office.

📌 Office Administrator (Mumbai)
🏢 Anlage Digital
📍 Mumbai