Role Summary

nWe are looking for a smart, well-spoken, organized, and dependable Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management.

nnThe role requires someone who is proactive, disciplined, comfortable speaking with vendors and internal teams, and capable of handling routine administrative responsibilities with ownership.

nn Location - Mumbai (Prabhadevi)

n Onsite - 5 Days Working

n Good English Communication Skills.

nnKey Responsibilities

n1. Office Administration

nManage day-to-day office coordination and administrative tasks.

nnMaintain office records, files, bills, documents, and vendor data.

nnCoordinate with internal teams for routine admin support.

nnEnsure office requirements are tracked and fulfilled on time.

nn2. Procurement Support

nCoordinate purchase requirements for office supplies, services, and other admin needs.

nnTake quotations from vendors and prepare basic comparison summaries.

nnFollow up for delivery, invoices, approvals, and payments.

nnMaintain proper procurement records.

nn3. Vendor Coordination

nSpeak with vendors for pricing, delivery timelines, service quality, and issue resolution.

nnNegotiate basic commercial terms under guidance.





nnTrack vendor performance and escalate delays or quality issues.

nn4. Travel Arrangements

nBook flights, hotels, cars, and local transport as required.

nnPrepare travel itineraries and coordinate travel changes.

nnEnsure cost-effective and timely bookings.

nn5. Calendar & Executive Support

nManage calendars, meeting schedules, reminders, and follow-ups.

nnCoordinate internal and external meetings.

nnSupport senior team members with basic documentation, coordination, and follow-up tasks.

nnRequired Skills

nGood spoken and written English.

nnGood communication and coordination skills.

nnBasic AI usage, Excel, email, and MS Office skills.

nnAbility to speak confidently with vendors and internal stakeholders.

nnOrganized, punctual, detail-oriented, and reliable.

nnAbility to manage multiple tasks without constant follow-up.

nnPresentable personality and skilled attitude.

nnPreferred Candidate Profile

n2+ years of experience in admin, coordination, procurement, front office, travel desk, or executive assistance.

nnGood academic record.

nnComfortable with email drafting, phone calls, vendor follow-ups, and basic reporting.

nnMumbai-based candidates preferred, especially near Dadar / Andheri.

nnShould be willing to work from office.

📌 Office Administrator (Mumbai)
🏢 Anlage Digital
📍 Mumbai