Job Purpose:
To provide high-level administrative, organizational, and strategic support to the Managing Director (MD). The Executive Assistant acts as a gatekeeper, coordinator, and extension of the MD to ensure productive operations, communication flow, and task follow-through.

Key Responsibilities:Administrative Support:
Manage and maintain the MD’s schedule - meetings, appointments, travel, and personal tasks.
Handle phone calls, visitors, and communication on behalf of the MD.
Organize and maintain confidential files, records, and documentation.

Meeting & Communication Management:
Prepare agendas, presentations, and minutes for internal and external meetings.
Coordinate with departments, clients, and vendors for appointments and follow-ups.
Act as a liaison between MD and internal teams, ensuring alignment and timely reporting.

Travel & Event Coordination:
Plan and book national/international travel itineraries, accommodations, and logistics.
Coordinate participation in conferences, events, or meetings, and manage registrations.





Project & Task Coordination:
Track progress on action items, business projects, and delegated assignments.
Assist the MD in monitoring KPIs and departmental reports.
Follow up with teams on deadlines, reports, and critical deliverables.

Confidentiality & Professionalism:
Handle confidential information with utmost discretion and integrity.
Represent the MD professionally in all interactions—both internal and external.
Ensure the MD is well-prepared for all meetings, briefings, and strategic decisions.

Skills & Competencies:
Excellent Communication Skills - Verbal & written in English
Time Management & Prioritization - Able to handle multiple tasks efficiently
Organizational Skills - Detail-oriented, proactive, and structured
Tech Proficiency - MS Office (Excel, Word, PowerPoint), Google Workspace, calendar tools
Professionalism - Robust sense of confidentiality, discretion, and loyalty
Analyt

📌 Executive Assistant Nashik
🏢 QTONET PRIVATE
📍 Nashik