Position Title: Manager Purchase (Group OPEX & CAPEX Procurement)

Location: Jaipur Head Office

Function: Group Procurement

Reporting To: Group Procurement Head

Experience: 812 years

Industry Preference: Mining & Minerals, Chemicals, Polymers, Ramming Mass, Process Manufacturing, Engineering or Heavy Manufacturing

Role Purpose The Manager Purchase will be responsible for managing end-to-end OPEX and CAPEX procurement for the Jaipur Head Office and other Jaipur-based group businesses, including operations related to:

- Dairy farming
- Polymers
- Ramming mass
- Corporate and administrative offices
- Other assigned group entities and projects

The role will ensure timely, cost-effective and compliant procurement of materials, machinery, services, consumables, engineering items and capital assets. The position will report to the Group Procurement Head and will also be required to provide daily procurement updates, MIS and status reports to the Group Procurement Team based in Udaipur.

Key Roles and Responsibilities

1. Group OPEX Procurement

- Manage procurement of operational requirements for Jaipur Head Office and assigned Jaipur-based group entities.
- Handle sourcing of engineering spares, consumables, MRO materials, tools, electrical and mechanical items, safety equipment, laboratory supplies, packaging materials, office requirements and general operating items.
- Ensure uninterrupted availability of critical materials and services.
- Consolidate common requirements across entities to obtain better pricing and commercial terms.
- Minimise emergency purchases through effective planning and coordination with user departments.

2. CAPEX and Project Procurement

- Manage procurement of plant machinery, production equipment, utilities, laboratory equipment, material-handling systems, vehicles, infrastructure items and project-related assets.
- Coordinate with Engineering, Projects, Production and Maintenance teams for technical specifications, BOQs and scope finalisation.
- Float RFQs, RFPs and tenders for capital requirements.
- Prepare technical-commercial comparison statements in coordination with user departments.
- Negotiate pricing, payment terms, delivery schedules, installation, commissioning, warranty, performance guarantees and after-sales support.
- Track CAPEX orders from purchase approval through delivery, installation and commissioning.

3. Procurement Coverage for Jaipur-Based Businesses The role will manage OPEX and CAPEX procurement for:

- Jaipur Head Office and related administrative facilities
- Dairy farming business
- Polymer business
- Ramming mass business
- Any new project, office or business entity assigned by management

The incumbent will act as the central procurement coordinator for these units and ensure consistency in sourcing, documentation and approvals. 4. Strategic Sourcing and Category Management

- Develop sourcing strategies for major OPEX and CAPEX categories.
- Identify opportunities for vendor consolidation, alternate sourcing, annual rate contracts and long-term agreements.
- Analyse spend patterns, purchase frequency, supplier dependency and cost drivers.
- Evaluate total cost of ownership rather than only basic purchase price.
- Build category-wise vendor databases and sourcing plans.

5. Vendor Development and Management

- Identify, evaluate and onboard capable vendors.




- Develop alternate suppliers for critical and high-value items.
- Conduct vendor assessments, negotiations and site visits wherever required.
- Maintain approved vendor records and performance history.
- Reduce single-source dependency and supply risk.
- Monitor vendor performance on quality, cost, delivery and service.

6. Commercial Negotiation and Cost Optimisation

- Lead negotiations on price, taxes, freight, payment terms, warranty, service support and delivery conditions.
- Generate measurable savings through competitive bidding, volume consolidation and value engineering.
- Benchmark quotations against market trends and historical purchase data.
- Track cost savings and cost avoidance.
- Negotiate rate contracts and service agreements for recurring requirements.

7. Tendering and Purchase Order Management

- Manage the complete procurement cycle from purchase requisition to purchase-order closure.
- Release RFQs, RFPs and tenders.
- Ensure adequate competition and transparent vendor selection.
- Prepare comparison statements and approval notes.
- Issue purchase orders and work orders with complete commercial terms.
- Monitor acknowledgements, pending orders, delivery schedules and deviations.
- Ensure all amendments and exceptions are properly documented and approved.

8. Service and Contract Procurement

- Procure services relating to maintenance, fabrication, civil work, electrical work, transportation, equipment hiring, housekeeping, security, technical services and facility requirements.
- Coordinate with user departments to develop clear scopes of work.
- Negotiate service rates, manpower terms, execution schedules, penalties and statutory obligations.
- Monitor contract validity, utilisation, renewals and closure.
- Coordinate with Legal and Finance for high-value or complex contracts.

9. Daily Reporting and Procurement Governance

- Report daily to the Group Procurement Team based in Udaipur.
- Share daily status on critical requirements, pending purchase requisitions, RFQs, negotiations, purchase orders, deliveries and vendor issues.
- Maintain category-wise and unit-wise procurement trackers.
- Highlight delays, commercial risks, supply constraints and urgent decisions.
- Participate in regular procurement review calls with the Group Procurement Head and central team.
- Ensure all procurement activities follow the approved purchase policy and delegation matrix.

10. Stakeholder Coordination

- Work closely with Finance, Stores, Projects, Production, Maintenance, Engineering, HR, Administration, IT and business heads.
- Understand technical requirements and convert them into commercially complete sourcing documents.
- Coordinate with Jaipur-based units and the Udaipur procurement team for approvals and reporting.
- Conduct periodic reviews with user departments on pending and upcoming requirements.
- Travel to plants, vendor locations and project sites as required.

11. Budget and Spend Control

- Track purchases against approved OPEX and CAPEX budgets.
- Prepare company-wise, unit-wise,



category-wise and vendor-wise spend reports.
- Highlight budget deviations and unplanned expenditure.
- Support annual budget preparation and procurement forecasting.
- Report committed cost, savings, cost avoidance and pending liabilities.

12. Inventory and Stores Coordination

- Coordinate with Stores for stock availability, reorder requirements and consumption patterns.
- Avoid duplicate purchases and excess inventory.
- Support material codification and standardisation.
- Identify slow-moving, non-moving and obsolete items.
- Explore inter-unit transfer opportunities before initiating fresh procurement.

13. Compliance and Audit

- Ensure complete documentation and audit trail for all sourcing decisions.
- Follow procurement policy, approval matrix and ethical sourcing practices.
- Maintain confidentiality and avoid conflict of interest.
- Support internal, statutory and management audits.
- Ensure no order is released without required approvals, except under authorised emergency procedures.

14. ERP, MIS and Analytics

- Use SAP, ERP or procurement systems for requisitions, vendor masters, purchase orders and reporting.
- Maintain daily and monthly procurement MIS.
- Develop dashboards for spend, savings, cycle time, pending orders and vendor performance.
- Ensure accuracy of vendor, item and purchase data.
- Support e-procurement, reverse auctions and digital workflows wherever applicable.

15. Team and Process Management

- Guide Purchase Executives and support staff.
- Review quotations, comparison statements and purchase orders prepared by the team.
- Build capability in negotiation, vendor development and contract management.
- Promote speed, integrity, documentation discipline and internal-customer orientation.

Key Performance Indicators

- Procurement savings and cost avoidance
- Purchase-order turnaround time
- On-time delivery percentage
- CAPEX procurement within approved budget and timeline
- Vendor development and alternate source creation
- Reduction in emergency purchases
- Reduction in single-source procurement
- Percentage spend under rate contracts
- Supplier performance on quality and delivery
- Pending purchase requisition ageing
- Daily MIS accuracy and timeliness
- Audit compliance and documentation quality
- Working-capital improvement through better payment terms

Candidate Profile

Education:

B.E./B.Tech. in:

- Mechanical Engineering
- Chemical Engineering
- Mining Engineering
- Metallurgical Engineering
- Electrical Engineering
- Industrial Engineering
- Other relevant engineering disciplines

Added Advantage:

- MBA/PGDM in Supply Chain, Operations, Materials Management or Finance
- Postgraduate qualification in Materials Management
- CIPS, CPSM or another procurement certification

Experience:

- 8 to 12 years of core procurement or purchase experience.
- Solid exposure to both OPEX and CAPEX procurement.
- Experience in mining, minerals, chemicals, polymers, ramming mass, process manufacturing or engineering industries.
- Hands-on experience in technical procurement, machinery, MRO, services and project purchases.
- Strong commercial negotiation and vendor development skills.
- Experience in multi-location or group procurement.
- Working knowledge of SAP/ERP and advanced Excel.
- Ability to handle daily reporting and coordination with a central procurement team.

📌 Manager - Purchase (OPEX & CAPEX) - Jaipur
🏢 Golcha Associated Group
📍 Jaipur