Administrative Executive / Operations Coordinator

Company: Catch Your Happiness
Location: In office

Job Type: Full time

About Catch Your Happiness

Catch Your Happiness is a fast-growing organization focused on creating memorable experiences through events, marketing initiatives, entertainment projects, and brand activations. We are looking for a highly organized, proactive, and dependable Administrative Executive who can serve as the backbone of daily operations and ensure smooth coordination across all departments.

Position Overview

The Administrative Executive will play a critical role in managing day-to-day business operations, vendor relationships, finance coordination, documentation, and administrative functions. This position requires someone who enjoys taking ownership, solving problems, and handling multiple responsibilities in a fast-paced setting.

This is primarily an on-site role and requires regular coordination with vendors, clients, internal teams, and management.

Key Responsibilities Administration & Operations




Manage daily office operations and administrative activities.
Maintain records, files, contracts, and important company documents.
Coordinate meetings, schedules, appointments, and business communications.
Ensure smooth execution of internal processes and workflows.

Vendor Management
Source, negotiate, and coordinate with vendors and service providers.
Manage vendor onboarding and maintain vendor relationships.
Track vendor payments, invoices, and deliverables.
Ensure timely completion of vendor-related tasks and commitments.

Finance Coordination
Assist in managing invoices, bills, payments, and expense records.
Coordinate with accountants and finance partners for documentation and compliance.
Maintain expense tracking and operational budgets.
Support financial reporting and payment follow-ups.

Project & Event Support
Coordinate logistics for events, activations, and company projects.
Support execution t

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