JOB DESCRIPTION

As an Executive Administrative Assistant, you'll handle various confidential administrative tasks, requiring initiative and sound decision-making for the executive, their management team, and other stakeholders.

Job Summary:
In this role, you act as an owner and a problem solver, demonstrating superior communication skills, both written and oral. You are explicit, concise, and direct, with excellent phone etiquette and a strong sense of ownership, ensuring follow-up when necessary.

You exercise tact and discretion in handling confidential matters, maintaining the highest level of professionalism and confidentiality.

Responsibilities:
Manage and handle complex and detailed calendars, addressing multiple and urgent meeting conflicts, and setting up meetings and conference calls both internally and externally. Handle all associated logístical aspects.
Work effectively in a fast-paced, ever-changing environment, managing multiple priorities with a calm, skilled, and willing attitude.
Answer phones professionally, field phone calls,



address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
Coordinate travel arrangements, including air, hotel accommodations, and ground transportation; prepare detailed itineraries and required travel visas/documents, ensuring accuracy and timely delivery of plans/tickets to travelers.
Embrace increased and/or new responsibilities at any time.
Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks.

Required qualifications, capabilities, and skills
Bachelor degree in any stream
At least 8 years’ experience in an Executive Administrative Assistant role
Robust working experience with Microsoft Word, Excel and PowerPoint
Knowledge of general office procedures (e.g., scheduling, expenses, calendar management)
Superior oral and written communication skills

Preferred qualifications, capabilities and skills
Adaptable team pl

📌 Executive Assistant Mumbai (India)
🏢 JPMorganChase
📍 India