Overview

We are looking for a proactive and result-oriented Manager Operations & Administration who will be responsible for driving operational excellence while leading the Administration team. The role demands a hands-on professional capable of independently managing operational initiatives, streamlining business processes, coordinating cross-functional activities, and ensuring smooth day-to-day organizational operations.

Qualifications Required

- Bachelor's Degree in any discipline. MBA will be an added advantage.
- Minimum 4–6 years of experience in Operations, Administration, Facility Management or Business Operations.
- Experience in leading teams and managing cross-functional operations.
- Strong analytical and problem-solving abilities.
- Excellent communication and stakeholder management skills.
- Hands-on experience with Microsoft Office, Google Sheets and reporting tools.
- Experience in vendor management, procurement and operational coordination.
- Ability to multitask and work in a fast-paced environment.

Key Responsibilities 1. Operations Management (Primary Responsibility)

- Drive day-to-day operational excellence across the organization.
- Monitor operational activities to ensure timely execution and service delivery.
- Coordinate with multiple internal departments to ensure smooth business operations.
- Develop, implement and continuously improve Standard Operating Procedures (SOPs).
- Identify operational bottlenecks and implement process improvements.
- Prepare operational MIS reports and dashboards for management review.




- Monitor departmental KPIs and ensure timely completion of assigned tasks.
- Ensure adherence to organizational processes, timelines and operational standards.

2. Team Leadership & People Management

- Lead, mentor and manage the Administration team.
- Allocate responsibilities and monitor daily work allocation.
- Conduct periodic performance reviews and provide constructive feedback.
- Identify skill gaps and facilitate training and development initiatives.

3. Administration & Facility Management

- Ensure smooth functioning of facility operations, office infrastructure and workplace facilities.
- Coordinate housekeeping, security, maintenance and office support services.
- Support office events, meetings and organizational activities.

4. Procurement & Vendor Management

- Manage end-to-end procurement of office supplies, equipment and operational requirements.
- Identify and onboard current vendors based on business requirements.
- Obtain quotations, negotiate pricing and ensure cost optimization.
- Coordinate purchase orders, deliveries and service requests.
- Ensure timely renewal of vendor contracts and service agreements as per performance.

5. Travel & Logistics Management





- Supervise domestic travel arrangements including flight and hotel bookings.
- Coordinate travel requirements for employees and management.
- Ensure cost-effective travel planning while maintaining service quality.
- Maintain travel records and Resolve travel-related operational issues promptly.

6. Asset & Inventory Management

- Manage the complete lifecycle of company assets including laptops, mobile devices and office equipment.
- Maintain accurate inventory records, asset registers & audits.
- Coordinate issuance, replacement, repairs, maintenance and return of company assets.

7. Process Improvement & Compliance

- Develop and implement administrative and operational policies.
- Ensure compliance with company policies and statutory requirements.
- Maintain operational documentation and audit-ready records.
- Standardize operational workflows, identify risks and implement preventive controls.

8. Budget & Cost Management

- Monitor departmental budgets, vendor cost, track procurement & operational expenses.
- Identify opportunities for cost optimization without compromising service quality.
- Prepare budget utilization reports for management, Ensure optimum utilization of available resources.

9. Stakeholder Coordination & Communication

- Act as the central point of coordination between internal departments and external vendors.
- Ensure timely communication and follow-up on operational matters.
- Support senior management in executing organizational initiatives.
- Build effective relationships with internal and external stakeholders.

📌 Job opening For Admin TL Navi Mumbai
🏢 Prop Solutions4U
📍 Navi Mumbai