Head – Placement Operations 1. Position Details Position:

Head – Placement Operations Department:

Training & Placement Cell Reporting To:

Head – Training & Placement Location:

University Campus Employment Type

Full-Time 2.

Position Purpose The

Head – Placement Operations will be responsible for planning, coordinating and executing the University's complete campus recruitment process. The incumbent will ensure a structured, transparent, student-centric and employer-friendly placement process from student registration and eligibility verification through recruitment, offer management, joining confirmation and final placement reporting. 3.

Key Responsibilities A.

Placement Planning

Develop the annual University Placement Plan. Prepare school-wise and programme-wise placement calendars. Establish placement targets in consultation with the Director T&P; and Deans. Develop recruitment schedules based on academic calendars. Coordinate recruitment drives across Schools. B.

Student

Registration & Eligibility Establish the annual student placement registration process. Maintain an updated database of placement-seeking students. Verify eligibility according to company requirements. Maintain student profiles, resumes and academic records. Ensure accuracy of student placement data. Develop placement-readiness categories based on student performance. C.

Recruitment Process Management

Coordinate the complete recruitment lifecycle: Company Requirement → JD → Eligibility → Student Registration → Pre-Placement Talk → Assessment → GD/Case Study → Interview → Selection → Offer → Joining Coordinate with recruiters for recruitment schedules. Arrange infrastructure and interview facilities. Coordinate online and offline assessments.



Ensure smooth execution of interviews. Coordinate with faculty and administrative teams. Resolve operational issues during recruitment. D.

Placement Calendar

Develop a centralised placement calendar. Avoid conflicts between academic schedules and recruitment drives. Ensure timely communication to students. Coordinate recruitment schedules across multiple Schools. E.

Offer Management

Maintain offer records. Verify offers received from recruiters. Track accepted and declined offers. Monitor joining dates. Track students who join the organisation. Maintain records of PPOs and final placements. F.

Student Communication

Establish standard communication protocols. Communicate placement opportunities to eligible students.

Ensure students understand: eligibility selection process job profile compensation location joining requirements Maintain transparency and consistency in placement communication. G.

Placement Policy

Implement the University's placement policy.

Develop SOPs for: registration eligibility multiple offers withdrawal offer acceptance attendance disciplinary matters Recommend policy improvements to the Director T&P.; H. School-Level Coordination Work with Faculty Placement Coordinators. Conduct regular School-wise placement reviews. Identify students requiring additional support. Monitor placement progress programme-wise. I.

Placement Events Coordinate:



Campus recruitment Job fairs Mega placement drives Pool campus drives Recruitment weeks Assessment centres Career fairs 4. Placement MIS & Reporting Prepare periodic reports covering: registered students eligible students students placed placement percentage company-wise hiring programme-wise placement school-wise placement package statistics offer statistics PPOs joining status 5.

Key Performance Indicators

Overall placement percentage Eligible-to-placed conversion Number of placement opportunities Offer-to-joining ratio PPO conversion Recruitment process turnaround time Student participation rate Employer satisfaction Accuracy of placement data School-wise placement performance 6.

Team Management Lead Placement

Managers, Officers and Executives. Allocate recruiter and programme responsibilities. Set monthly and annual targets. Conduct weekly recruitment reviews. Monitor team productivity. Establish recruitment SOPs. 7.

Competencies Excellent execution skills Robust coordination capability Process orientation Attention to detail Data management Crisis management Student handling Employer coordination Communication skills Ability to work under high-pressure recruitment timelines 8. Qualification &

Experience Postgraduate degree in Management, HR, Business Administration or related discipline. 8–12 years of relevant experience in placement, recruitment, HR operations, campus hiring or higher education. Strong experience in managing large-scale recruitment processes preferred. 9.

Reporting

Reports to

Head – Training & Placement Works closely with:

Corporate Relations, Training & Career Development, Internship, Deans, HoDs, Faculty Placement Coordinators and students.

📌 Head – Placement Operations (Jaipur)
🏢 Vivekananda Global University
📍 Jaipur