Role & responsibilities

This is a full-time, office-based role requiring high ownership, flexibility and strong follow-through. The position involves working closely with the Founder and requires the ability to handle confidential information, multiple priorities and time-sensitive requirements.”

- Manage the Founder’s daily calendar, meetings, appointments, calls and priorities.
- Act as the primary coordination point between the Founder and internal team, clients, vendors and external stakeholders.
- Prepare daily/weekly task lists and ensure timely follow-up and closure of pending tasks.
- Track all important deadlines, commitments, meetings and deliverables for the Founder.
- Assist the Founder in client meetings, presentations, proposals and follow-ups.
- Prepare meeting agendas, notes, minutes and action points; ensure timely execution by respective team members.
- Maintain and organise important documents, contracts, presentations, quotations, invoices and project information.
- Coordinate with the design, planning, production and operations teams to ensure smooth flow of information.
- Follow up with vendors, freelancers and team members on deliverables, timelines and pending requirements.
- Assist in preparing project trackers, checklists, schedules and status reports.
- Support the Founder with travel planning, hotel bookings, itineraries and other business-related arrangements.
- Handle confidential business and client information with complete discretion.
- Draft and manage professional emails, WhatsApp communication and other correspondence on behalf of the Founder when required.
- Conduct basic research and prepare information, comparisons and reports as required by the Founder.
- Ensure that instructions given by the Founder are clearly communicated, tracked and followed through to completion.




- Identify pending issues, delays or gaps proactively and bring them to the Founder’s attention.
- Maintain a systematic filing and documentation system for the Founder and office.
- Assist with recruitment coordination, interview scheduling and onboarding-related activities when required.
- Support the Founder in business development, networking, events and special projects.
- Be available for event-related coordination and extended working hours when business requirements demand, particularly during weddings and large-scale events.
- Maintain a high level of professionalism, confidentiality, ownership, urgency and attention to detail at all times.

Key Skills / Requirements

- Excellent communication and interpersonal skills.
- Strong organisational and time-management abilities.
- Excellent follow-up and coordination skills.
- Proficiency in MS Office / Google Workspace and basic presentation/document preparation.
- Ability to manage multiple priorities and work under pressure.
- Strong written English and skilled communication.
- High level of discretion and confidentiality.
- Proactive, dependable and solution-oriented approach.
- Ability to work independently without constant supervision.
- Strong ownership and accountability for tasks until closure.
- Experience in working directly with a Founder, Director, CXO or senior management will be preferred.
- Experience in luxury weddings, events, hospitality,



lifestyle, design or a similar high-touch industry would be an advantage.

Preferred candidate profile

- Graduate in any discipline; preference for candidates with a background in Business Administration, Management, Hospitality, Events, Communications or related fields.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar coordination role.
- Prior experience working directly with a Founder, Director, CXO or senior management is highly preferred.
- Excellent English communication skills, both written and verbal.
- Highly organised with strong planning, follow-up and time-management skills.
- Ability to prioritise tasks, manage multiple deadlines and work under pressure.
- Strong attention to detail with a structured and systematic approach to work.
- Proactive personality with the ability to anticipate requirements rather than wait for instructions.
- Strong sense of ownership, accountability and confidentiality.
- Comfortable coordinating with clients, vendors, freelancers and internal teams.
- Good command of Google Workspace, MS Office, Excel and PowerPoint; familiarity with project-management tools is an advantage.
- Presentable, professional and confident while interacting with high-value clients and senior stakeholders.
- Flexible with working hours when required, particularly during events, client meetings and business-critical periods.
- Candidates from luxury weddings/events, hospitality, luxury retail, interior/design, fashion or other premium service industries will be preferred.
- Jaipur-based candidates preferred.
- Looking for a candidate who intends to build a long-term association with AAVALINE and grow with the organisation.

📌 Executive Assistant To Founder (Jaipur)
🏢 AAVALINE - Weddings amd Events
📍 Jaipur