Job Role

- Executive Assistant to the Director

- Provide comprehensive executive and administrative support to the Director.

- Manage the Director’s calendar, appointments, meetings, and daily schedule.

- Coordinate national and international meetings, travel arrangements, and documentation.

- Manage flight bookings, hotel reservations, visas, and complete travel itineraries.

- Draft, proofread, and manage correspondence, reports, presentations, and official communications.

- Coordinate with Production, Sales, Operations, and other departments on behalf of the Director.

- Track departmental deliverables, deadlines, approvals, and pending action items.

- Maintain MIS reports, trackers, and updates for ongoing projects and operational activities.

- Prepare meeting agendas and minutes and ensure timely circulation and follow-up.

- Plan and coordinate client meetings, conferences, team events, dealer/distributor meets, exhibitions, and other business events.

- Maintain confidentiality of sensitive business, financial, operational, and strategic information.

- Handle ad-hoc administrative and operational responsibilities assigned by the Director.

- Act as a single point of coordination between the Director’s office and various departments.

- Ensure timely execution of the Director’s priorities and cross-functional requirements.

Key Responsibilities

- Manage the Director’s daily schedule and priorities efficiently.





- Coordinate with multiple departments and follow up on assigned tasks.

- Monitor deliverables and ensure deadlines are met.

- Handle domestic and international travel and visa documentation.

- Prepare presentations, reports, meeting agendas, and minutes.

- Maintain accurate MIS reports and operational trackers.

- Coordinate internal and external meetings and corporate events.

- Ensure effective communication between management and internal teams.

- Maintain strict confidentiality and professional conduct.

- Support production and operations coordination wherever required.

- Handle urgent and time-sensitive tasks proactively.

- Provide regular updates to the Director regarding pending activities and important developments.

Job Requirements

- Experience: 3–5 years

- Proven experience as an Executive Assistant / Executive Coordinator supporting senior leadership or a Director.

- Strong experience in domestic and international travel and visa documentation coordination.

- Excellent written and verbal communication skills in English and Hindi.

- Solid proficiency in MS Excel, PowerPoint, and Outlook.

- Ability to multitask and coordinate with multiple departments simultaneously.

- Strong organisational, follow-up, and time-management skills.

- Ability to handle confidential information with discretion.

- Proactive, responsible, and capable of working in a fast-paced environment.

📌 Executive Assistant To Director – Operations & Coordination (Delhi)
🏢 JobTrade
📍 Delhi