Position - EA to CEO & COO

Location - Mumbai (Andheri West)

Mode of Working[ - WFO

Role Overview

We are looking for a highly organised and proactive Executive Assistant to CEO & COO who will provide high-level administrative and operational support. The role requires excellent communication, coordination, time-management, and the ability to handle confidential information with discretion.

Key Responsibilities

- Manage the CXO’s calendar, meetings, appointments, and schedules.
- Coordinate internal and external meetings, including preparing agendas and follow-ups.
- Handle emails, calls, correspondence, and day-to-day communication on behalf of the CXO when required.
- Prepare presentations, reports, documents, and meeting notes.
- Track key action items and ensure timely follow-up with relevant stakeholders.
- Coordinate with internal teams and external partners on behalf of the CXO.
- Assist with travel planning, itineraries, and other logistics.
- Maintain confidentiality of sensitive business and personal information.




- Support the CXO with special projects and ad-hoc requirements.
- Help ensure smooth day-to-day functioning of the CXO’s office.

Requirements

- 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent verbal and written communication skills.
- Strong organisational and time-management abilities.
- Proficiency in MS Office / Google Workspace.
- Ability to multitask and work in a fast-paced environment.
- Strong attention to detail and follow-through.
- High level of professionalism, discretion, and confidentiality.
- Ability to interact confidently with senior leadership and external stakeholders.

Preferred Skills

- Strong coordination and stakeholder-management skills.
- Positive problem-solving and decision-making abilities.
- Proactive approach with the ability to anticipate requirements.
- Comfortable handling multiple priorities and last-minute changes.

📌 Executive Assistant to CEO & COO (Mumbai)
🏢 PINKVILLA
📍 Mumbai