WE'RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

UDS Architects LLP | Lower Parel, Mumbai

UDS Architects LLP is a multidisciplinary architecture and interior design firm working across high-end villas, apartments, 5-star hotels, hospitals, and educational projects.

We are looking for a reliable, proactive, organized, and detail-oriented Executive Assistant to work closely with our Managing Director.

ROLE DETAILS

Experience: 3–6 years

Salary: ₹40,000–₹50,000 per month

Location: Lower Parel, Mumbai

Working Days: Monday–Saturday | 9:30 AM–6:30 PM

4th Saturday: Off

KEY REQUIREMENT

Solid follow-up, coordination, and task-tracking skills are essential. The candidate must be capable of independently tracking tasks, deadlines, and commitments through to completion.

KEY RESPONSIBILITIES

- Manage the MD's calendar, meetings, appointments, emails, and priorities
- Coordinate with internal teams, clients, vendors, and external stakeholders
- Delegate tasks and follow up regularly until closure
- Track deadlines, commitments, and deliverables using structured trackers
- Draft emails, letters, reports, and internal communications
- Conduct research and prepare reports, comparisons, and trackers
- Attend meetings, take live notes, and prepare MOMs with action items, owners,



and deadlines
- Coordinate business travel, appointments, bookings, and other administrative requirements
- Assist with personal and administrative coordination as required
- Maintain complete confidentiality and discretion

MUST-HAVE SKILLS
- Excellent written and spoken English
- Strong organization, coordination, and follow-up skills
- Fast and accurate typing, including real-time dictation
- Good working knowledge of Google Sheets, MS Excel, and MS Word
- Ability to work with formulas, trackers, and structured reports
- Ability to manage multiple priorities independently
- High integrity, reliability, discretion, and professionalism
- Previous experience supporting an MD / CEO / Founder / Senior Leadership is strongly preferred

CANDIDATE PREFERENCE
- Candidates living in or near Lower Parel are strongly preferred
- One-way door-to-door commute should preferably be within 45–50 minutes
- Candidates should be comfortable handling occasional time-sensitive communication outside regular working hours when required

HOW TO APPLY

Interested candidates may share their updated CV at:

Email: [email protected]

Contact: (phone hidden)

📌 Executive Assistant (Mumbai)
🏢 UDS Architects
📍 Mumbai