About the Opportunity

We operate in the Fashion & Entertainment media and recruitment sector, delivering talent solutions, on-site hiring support, and operational services to brands, agencies, and production teams.

This is an in office Executive Assistant role based in India supporting senior leadership across creative, commercial, and operations functions.

Role & Responsibilities

- Manage complex calendars and schedules for senior leaders—prioritise commitments, resolve conflicts, and ensure timely follow-ups.
- Coordinate domestic and international travel logistics, visas, itineraries, and on-ground accommodations with attention to cost and timing.
- Prepare meeting materials: agendas, briefing notes, presentations, and accurate minutes; drive post-meeting action tracking.
- Triages email and correspondence on behalf of executives, drafts professional communications, and manages confidential documents.
- Handle expense reports, vendor invoices,



and basic administrative bookkeeping; liaise with finance for timely reconciliation.
- Coordinate on-site events, stakeholder and vendor engagements, and cross-functional administrative projects to ensure smooth execution.

Skills & Qualifications Must-Have

- Calendar management
- Microsoft Outlook
- Google Workspace
- Microsoft Excel
- Travel coordination
- Expense reporting

Preferred
- Concur
- Slack
- Event coordination

Benefits & Culture Highlights

- Hands-on, fast-paced fashion-media environment with exposure to senior leadership and cross-functional stakeholders.
- Opportunities for professional networking across brands, agencies, and production partners.
- Structured on-site role with clear scope for increased responsibility and visibility.

📌 Executive Assistance (Mumbai)
🏢 F Jobs
📍 Mumbai