Event Pipeline Management

● Maintain a live event pipeline tracker in Zoho CRM — all upcoming GEC events, target delegate counts, current confirmation counts, days to event

● For each event, build and manage the 3x target delegate list (if target is 50, list is 150) from the CIO database with Research Analyst support

● Set up event invitation sequences in Brevo — save-the-date, formal invitation, reminder cadence

● Track RSVP status in real time; produce weekly event pipeline status report for CSC Head and Dubai Events team

● Manage the Event Pipeline Agent outputs — review automated sequence performance; override or escalate where needed

Attendee Communication

● Manage all attendee-facing communications post-RSVP: logistics pack, agenda, hotel block details, travel information

● Create and manage a WhatsApp group for confirmed attendees (T-7 days before event); send daily updates in the 48 hours before event

● Manage the T-3 day reminder sequence; confirm final headcount with Dubai Events team

● Coordinate name badge production, seating arrangements, and registration desk preparation with Dubai Events team

Speaker & VIP Coordination

● Support the CIO Relationship Manager with speaker logistics — travel, hotel, AV requirements, session briefing documents

● Manage speaker confirmation process:



session brief sent T-30 days; presentation/bio collected T-14 days; final AV check T-3 days

● Coordinate with event sponsors on delegate attendance commitments and branding deliverables checklist

Post-Event

● Compile final attendance report: confirmed vs. showed up, no-shows, last-minute additions; submitted to Dubai Events team within 24 hours

● Trigger post-event survey sequence via Brevo; compile NPS and feedback results within 5 days

● Flag high-engagement attendees to CIO Relationship Manager and GEC Digital Ops Executive for follow-up

Requirements

Must-Have

● 2–4 years of experience in event coordination, operations management, or project management

● Exceptional organisational skills — can manage 5–8 concurrent event timelines without confusion

● Robust written English — attendee communications reflect GEC's premium brand

● Proficiency with email marketing tools (Brevo, Mailchimp, or similar) for sequence management

● CRM experience — able to manage pipelines, update records, and run reports in Zoho CRM or similar

● WhatsApp Business and basic digital communication tools proficiency

Strongly Preferred

● Prior experience in B2B events, conference management, or hospitality management

● Experience managing C-level or VIP attendee communication

● Familiarity with event registration platforms

📌 Event Pipeline Executive (Bhubaneswar)
🏢 GEC MEDIA GROUP
📍 Bhubaneswar