About The Company Abbott Laboratories is a global healthcare leader dedicated to improving lives through innovative medical solutions. With a rich history spanning over a century, Abbott is committed to delivering high-quality healthcare products and services across various sectors including diagnostics, medical devices, nutrition, and branded generic pharmaceuticals.

The company prides itself on fostering a culture of integrity, innovation, and excellence, aiming to make a meaningful difference in the health and well-being of people worldwide. Abbott's global presence and diverse portfolio enable it to address complex healthcare challenges, providing solutions that enhance patient outcomes and support healthcare providers in delivering effective care.

About The Role We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to the Vice President of EPD India and the entire EPD Division. This role involves managing complex schedules, coordinating meetings, and facilitating communication across various departments and external stakeholders.

The ideal candidate will serve as a key point of contact for the VP’s office, ensuring smooth daily operations and supporting organizational processes within the EPD India region. The role requires a proactive approach, excellent communication skills, and the ability to handle sensitive information with discretion. Additionally, the Executive Assistant will assist with project management tasks, budget tracking, and onboarding activities, contributing to the overall efficiency and effectiveness of the division.

Qualifications The ideal candidate will possess a Bachelor’s Degree in a relevant field, with prior experience in a secretarial or administrative support role preferred. A minimum of 5 years of administrative experience is required, preferably supporting senior executives in a corporate environment.





Strong proficiency in Microsoft Office Suite and familiarity with business-specific software such as travel management systems, employee performance management tools, and corporate requisition procedures are essential. Candidates should demonstrate excellent written and oral communication skills, strong interpersonal abilities, and exceptional time management. A high level of discretion and confidentiality is mandatory, along with problem-solving skills and the ability to prioritize tasks effectively.

Prior experience in managing international travel, complex calendars, and coordinating with third-party vendors or contractors is highly desirable.

Responsibilities

- Provide comprehensive administrative support to the Vice President of EPD India, including managing calendars, scheduling meetings, and coordinating travel arrangements both domestically and internationally.
- Handle all correspondence, including emails, phone calls, and courier management, ensuring timely and professional communication.
- Assist in preparing and modifying business documents, presentations, and reports to support departmental and organizational objectives.
- Support event planning and logistics for meetings, conferences, and other organizational activities.
- Coordinate and maintain departmental files in compliance with corporate and local regulatory requirements, working closely with internal and external stakeholders.
- Follow procurement procedures, including requisitions, ordering business cards, stationery, and managing expenses and invoices.
- Utilize and understand business-specific software,



including travel management systems, performance management platforms, and other organizational tools.
- Coordinate onboarding and office setup for new employees and manage third-party contractor onboarding, including expense processing and coordination with third-party administrative teams.
- Support budget tracking and project management activities as needed, ensuring alignment with organizational goals.
- Maintain professional and technical knowledge through continuous learning, attending workshops, reviewing publications, and engaging with professional networks.
- Assist with other responsibilities as assigned by management to support the overall efficiency of the VP’s office and the EPD division.

Benefits Abbott Laboratories offers a comprehensive benefits package designed to support the health, well-being, and professional growth of its employees. This includes competitive salary packages, health insurance coverage, retirement plans, and paid time off. Employees have access to ongoing training and development programs, fostering continuous learning and career advancement. The company promotes a collaborative and inclusive work environment, encouraging innovation and diversity. Additionally, Abbott provides various wellness initiatives and employee assistance programs to support work-life balance and overall employee satisfaction.

Equal Prospect

Abbott Laboratories is an equal opportunity employer committed to fostering an inclusive environment where all employees and applicants are treated with respect and fairness. The company values diversity and does not discriminate based on race, color, religion, gender, sexual orientation, age, disability, or any other protected characteristic. All employment decisions are made based on merit, qualifications, and business needs, ensuring a workplace that promotes equality and opportunity for everyone.

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