Company Secretary (Intermediate) | Vantrock Real Assets Private Limited | Mumbai Metropolitan Region The experienced hand on filings — ROC, LLP, registers, annual cycles, Registrar queries — for a dozen entities and counting, on a platform that keeps its secretarial work in-house. CS Intermediate passed; a decade of forms filed.

A note before you read on. The team structure, reporting lines, direct reports, seat titles and hiring entity described in this brief reflect the platform's current plan and may change as the platform builds out. Compensation and incentive structures are confirmed in the offer, not here.

REPORTS TO: Head — Legal & Compliance · DIRECT REPORTS: None. Works alongside the Company Secretary and the paralegal. · EXPERIENCE: 6–10 years in company-secretarial and ROC compliance work; CS Intermediate (Executive) passed

ABOUT VANTROCK

Vantrock is India's independent, operator-led real assets platform — real assets only — with logistics and industrial as the first phase of its growth.

Founded by Anshul Singhal, Founder & CEO, who has built three institutional platforms from zero and is building the fourth on his own capital: 52 million sq ft delivered (32 million as developer, 20 million as contractor), 2,000+ acres acquired, 200+ buildings, two SEBI Category II funds run to a successful close, India's first domestic warehousing AIF and India's largest industrial real estate exit — delivered across the founder's three prior platforms.

THE FINANCE & ACCOUNTS TEAM

Vantrock keeps its books in-house. The finance function owns every number from the site to the board.

Five parts under the Chief Financial Officer: Finance & Accounts (the books); FP&A; and Asset Management (the forecast and the flag); Corporate Finance and Investor Relations (debt, treasury, lenders); Legal and Compliance; IT.

Twenty-one seats when fully built; sixteen live now, one of them already filled. Small enough that every person in it is known by name to the founder; large enough to run a platform properly. Every seat in the team is a builder's seat: the function does not exist yet in the form described here, and the people who join it now are the ones who will decide what it becomes.

THE PEOPLE WHO ACTUALLY KNOW THE FORMS

Every group with many entities depends on someone who has filed a thousand forms — who knows which annexure the portal will reject, which date is counted from which event, what a charge registration needs attached, and how to explicit a query from the Registrar without a second round. That knowledge is not in the textbook; it is in years of doing it. Vantrock keeps its secretarial work in-house, and this seat is the experienced practitioner in that team.

The Head — Legal & Compliance holds the judgment. The qualified Company Secretary drafts to the Act. The paralegal coordinates. This seat gets the filings done — accurately, on time, for every entity — and is the person the rest of the team asks when the portal says no.

WHY THIS ROLE EXISTS A platform forming a project entity for every asset, on a 10 million sq ft pipeline across four cities, will carry a filing load that grows every quarter. A qualified company secretary early in a career knows the Act; a practitioner with a decade of filings knows the portal, the Registrar and the calendar in a way that only experience gives. The platform wants both,



and it wants them in the building rather than at a firm.

WHAT YOU WILL OWN

- ROC and LLP filings, end to end. Every event-based and annual filing for every entity — prepared, attached, signed through the chain, filed, acknowledged, and the acknowledgement retained — on the calendar, without a resubmission.
- Registrar queries. Resubmission requests, clarifications and notices from the Registrar handled to closure, with the Head informed on anything that is more than procedural.
- Statutory registers, maintained. Updated on every event from the source document, cross-checked against the filing, inspectable at any time.
- Annual compliance cycles. Annual returns, financial-statement filings, DIN and director compliances, LLP annual filings — run for every entity from a checklist that you maintain and improve each year.
- The portal and the tools. The MCA portal, digital signatures, the secretarial software — mastered, and the team trained on them.
- Charge and security filings. Every lender's security registered and satisfied on time, with the corporate finance team's documentation, so that no facility is delayed by a filing.

WHO WE ARE LOOKING FOR

ESSENTIAL

– CS Intermediate (Executive programme) passed, and 6–10 years of hands-on company-secretarial and ROC compliance work — at a practicing company secretary's firm, a corporate secretarial team or a group with many entities.

– Hundreds of ROC and LLP filings prepared and filed by you, including charges, event-based filings and annual cycles — and the Registrar queries that came with them.

– Statutory registers maintained for a multi-entity group.

– Fluent on the MCA portal and with digital signatures; comfortable with secretarial software.

– Precise, calendar-driven and calm when the portal misbehaves on a deadline.

– Based in the Mumbai Metropolitan Region.

ADVANTAGEOUS

– Real estate developer or SPV-heavy group experience.

– LLP compliance in volume.

– Having trained juniors on filings.

WHAT THIS ROLE IS NOT

– Not the qualified company secretary's seat, and not a step toward being asked to sign what only a member may sign.

– Not a compliance-judgment seat. The Head decides what to do when something is at risk; this seat makes sure it rarely is.

– Not a legal-drafting seat.

HOW YOU WILL WORK

– Execution owned, judgment escalated. The filing is yours to get right; the decision when something slips is the Head's.

– Everything runs on the platform's dashboards. The filing log and the calendar live on the operating layer.

– Judgment is written down. Every filing has an acknowledgement filed against it; every query has a closure note.

– Mumbai Metropolitan Region, full-time, in person.

COMPENSATION

Vantrock benchmarks compensation against the upper quartile for the role and market, weighted toward equity for candidates who want to build with us long-term.



We discuss specific numbers in the first conversation rather than anchoring either side prematurely.

Wealth creation is part of the engine, not only the salary: a performance-linked annual bonus, and a path to ESOP-linked incentives as the seat grows — priced to the seat and confirmed in the offer.

CULTURAL FIT

We're building Vantrock over a decade, not a funding cycle. We're looking for people who treat technology as the default answer rather than a supplement, who want to be co-builders of the platform rather than employees executing instructions, and who are comfortable saying "I don't know" and "I was wrong." If you want a defined role with defined edges, this isn't the right seat. If you want to help build an institution from zero, it might be.

AI proficiency is a standing requirement in every Vantrock seat. You work fluently with AI tools for research, modelling, drafting and analysis, and you build on the platform's dashboards rather than around them. A supervised AI Proficiency Test is part of the process for every seat, at every level of seniority, and we say so openly.

Partner command is the second standing requirement. The books are ours, but auditors, banks, the fund administrator, valuers, law firms and system vendors are commanded by this team — briefed, held to a standard, integrated — never deferred to. We hire for judgment and accountability.

HOW WE WILL ASSESS

Everyone who applies hears from us within two working days. It carries two links: a fixed set of six questions answered by AI interview — about forty minutes, and the first work sample; we review it before the CV — and the Vantrock AI Proficiency Test, which every hire takes at every level. From there:

- The Filings conversation. The group you filed for: entities, volume, the Registrar query that took longest to clear. With the Head — Legal & Compliance.
- A 90-minute supervised practical. A quarter's events for a dozen entities — from which you produce the filings list with forms, attachments and dates, and identify the two that will be rejected as drafted and why. Reviewed with the Head.
- Reference. One former reporting manager or principal, contacted directly.

Once we have received your application, your AI interview and your test, we will reach out with next steps. Your application is confidential: it is seen only by the Founder's Office and the hiring lead, and nothing is shared with your current employer or referenced without your consent.

TO APPLY

Write to [email protected] with the subject line "Company Secretary (Intermediate) — [your name]", and attach:

– Your CV. This is mandatory — a LinkedIn profile alone is not an application; we will read your LinkedIn as well.

– Your Filing Sheet — one row per group or firm you filed for: number of entities, filings per year, types handled, period, your role.

– Your notice period and what you would need to see to move.

– One short paragraph: the ROC filing that is most often rejected on first submission and the reason, in your experience — and what you check before you press submit. That paragraph matters more than the CV.

We read everything that arrives with a Filing Sheet and a paragraph — properly, not skimmed. If this sounds like your seat, write to us.

We don't hire roles. We build the platform. · Ownership, not employment. · Builders hire builders.

Founder & CEO, Vantrock

📌 Company Secretary (Intermediate) (Mumbai)
🏢 Vantrock
📍 Mumbai