Company DescriptionDahej Industrial Expo, organized by Ads Pages Pvt. Ltd., is one of Gujarat’s leading industrial exhibitions, bringing together manufacturers, suppliers, service providers, industry professionals, and decision-makers from across multiple industrial sectors.

Established in 2000, Ads Pages Pvt. Ltd. has extensive experience in organizing large-scale industrial exhibitions and creating platforms for business networking, brand visibility, lead generation, and industry collaboration.

Our team works closely with exhibitors, sponsors, associations, vendors, and visitors to ensure smooth planning and successful execution of each exhibition.

Role DescriptionWe are looking for an Event Operations & Exhibitor Relations Executive for a full time, on-site position based in Vadodara.

The selected candidate will play an important role in coordinating with exhibitors from the time of booking until the completion of the exhibition. The role involves exhibitor onboarding, documentation, communication, online portal support, event coordination, and on-ground assistance during the exhibition.

The candidate will work closely with the sales, marketing, design, accounts, and event operations teams to ensure that exhibitors receive timely information and a smooth overall experience.

Key Responsibilities

- Coordinate with exhibitors after stall booking and guide them through the complete onboarding process.
- Collect and verify exhibitor details, company information, logos, branding material, and other required documentation.
- Assist exhibitors with online portal access, profile updates, forms, registrations, and event-related submissions.




- Communicate important event information including stall details, timelines, setup instructions, venue guidelines, and deadlines.
- Coordinate exhibitor requirements with internal departments such as accounts, design, operations, marketing, and event management.
- Assist with stall allocation records, exhibitor databases, floor plan updates, and booking-related documentation.
- Respond to exhibitor queries through phone, email, WhatsApp, and other communication channels.
- Follow up with exhibitors for pending documents, artwork, payments, registrations, and other event requirements.
- Support preparation and distribution of exhibitor communication, passes, possession letters, instructions, and event updates.
- Coordinate with vendors and internal teams during event setup and exhibition days.
- Provide on-site support to exhibitors during stall possession, setup, exhibition days, and dismantling.
- Resolve exhibitor concerns quickly and coordinate with the appropriate team when required.
- Maintain accurate records and regularly update exhibitor information in internal systems.
- Support visitor registration and other event operations whenever required.
- Collect exhibitor feedback after the event and assist with post-event coordination.

Qualifications




- Strong communication and interpersonal skills.
- Ability to communicate professionally with business owners, company representatives, vendors, and other stakeholders.
- Strong coordination and follow-up skills.
- Good organizational ability with attention to detail.
- Ability to manage multiple exhibitors and tasks simultaneously.
- Comfortable working in a fast-paced environment, especially during the weeks leading up to an exhibition.
- Basic knowledge of Microsoft Office, Google Workspace, email, WhatsApp, and online portals.
- Experience with CRM, event management software, or online registration systems is an advantage.
- Previous experience in exhibitions, events, customer support, client servicing, hospitality, or B2B coordination will be preferred.
- Diploma or bachelor's degree in Business Administration, Marketing, Event Management, Hospitality, Commerce, or a related field is preferred.
- Candidate must be comfortable working on-site in Vadodara and travelling to exhibition venues when required.

Ideal CandidateWe are looking for someone who is organized, responsive, confident in communicating with clients, and capable of taking ownership of exhibitor coordination. The ideal candidate should be comfortable handling continuous follow-ups, solving day-to-day operational issues, maintaining accurate records, and supporting exhibitors throughout the entire event cycle.

This role is particularly suitable for someone interested in building a career in exhibition management, event operations, client servicing, and B2B events.

📌 Client Relations Specialist (Vadodara)
🏢 Dahej Industrial Expo
📍 Vadodara