Location: The Health Factory HQ, Mumbai

Function: Procurement

Experience: 5–7 years

ABOUT THE COMPANY The Health Factory is building the future of everyday nutrition through better-for-you food products that combine great taste, quality ingredients and thoughtful innovation.

As we scale, we are building strong, process-driven teams that can move with speed while maintaining high standards of execution, quality and ownership.

ROLE OVERVIEW

We are looking for an Assistant Manager – Procurement to join our Central Procurement team and manage sourcing and procurement of raw materials, packaging materials and other manufacturing requirements across our product portfolio, including bread, biscuits, cakes and other bakery products.

The role will own the end-to-end procurement cycle for assigned categories and suppliers—from requirement planning, RFQs and sourcing to negotiations, purchase orders, delivery follow-ups, invoicing and closure.

You will work closely with Production, Planning, Quality, R&D;, Warehouse, Finance, Sales and other internal stakeholders, while managing supplier relationships to ensure timely availability, competitive costs, required quality and supply continuity.

KEY RESPONSIBILITIES

Procurement & Sourcing

- Ensure 100% availability of raw materials, packaging materials and other procurement requirements as per production and demand plans.
- Manage RFQ/RFP and sourcing activities, ensuring requirements are complete and sourcing timelines are met.
- Identify, evaluate, pre-qualify and onboard relevant suppliers and vendors.
- Obtain competitive quotations and prepare commercial comparisons and evaluations to support procurement decisions.
- Support supplier negotiations on pricing, MOQ, lead time, payment terms and other commercial parameters.




- Drive alternate sourcing and supplier development to improve supply continuity and procurement efficiency.

Purchase Order & Supplier Management

- Prepare and issue POs/Work Orders and ensure timely supplier confirmations.
- Drive supplier OTIF performance and proactively follow up on deliveries, shortages, quality issues and commercial closures.
- Act as the SPOC for assigned suppliers and proactively resolve commercial and operational issues.
- Build and maintain strong, professional supplier relationships while ensuring adherence to agreed commercial and service terms.

Cross-Functional Coordination

- Coordinate closely with Production, Planning, Quality, R&D;, Warehouse, Finance, Sales and other internal stakeholders to ensure seamless procurement.
- Translate production and demand requirements into timely procurement actions.
- Proactively flag supply risks, delays, shortages and other issues and drive them to closure.

Invoicing, Documentation & Systems

- Manage supplier invoicing, coordinate internal approvals and submit documentation to Finance.
- Follow up on payment-related queries and ensure timely closure of supplier payments.
- Maintain accurate PR trackers, RFQ pipelines, open POs, supplier records and procurement MIS.
- Ensure accurate procurement documentation, audit trails and ERP/Odoo transactions.
- Ensure all procurement activities are carried out in line with defined approval and documentation requirements.





Process Improvement & Governance

- Ensure adherence to procurement policies, SOPs, approval matrix and defined sourcing processes.
- Support procurement process standardisation through templates, tools and structured workflows.
- Identify opportunities for cost optimisation, process improvement and greater procurement efficiency.
- Contribute to continuous improvement initiatives within the Central Procurement function.

WHAT WE’RE LOOKING FOR

- 5–7 years of experience in procurement and sourcing, preferably within FMCG or food manufacturing.
- Experience in procurement for bakery/food products such as bread, cakes, biscuits or similar categories will be preferred.
- Strong experience managing multiple suppliers, sourcing requirements and procurement timelines.
- Strong commercial understanding with the ability to evaluate quotations and support supplier negotiations.
- Strong proficiency in MS Office and Excel.
- Working knowledge of ERP systems; Odoo experience will be preferred.
- Strong stakeholder management skills, with experience working closely with Production, Planning, Quality, Finance, Warehouse and R&D; teams.
- Bachelor’s degree in Business Administration or a related discipline; MBA preferred.
- Strong ownership, follow-through and attention to detail.
- Ability to work in a fast-paced environment and manage multiple priorities without compromising execution.

WHAT WE OFFER

- Opportunity to work in a high-growth food and FMCG environment.
- High ownership and visibility across the procurement function.
- Opportunity to work closely with cross-functional teams and build scalable procurement processes.
- A fast-paced, entrepreneurial setting with significant scope to learn and grow.

📌 Assistant Manager- Procurement (Mumbai)
🏢 The Health Factory
📍 Mumbai