JOB DESCRIPTION

Job Title

Travel Consultant

Date

30-04-2026

Function

University Services

JD Written by

Susovan Mohanty

Reporting To

Head of Student Services

JD Approved by

Alina Gog

Brand

GGG

Work Location

GEI Hyderabad

About GUS Education India (GEI)

GUS Education India (GEI) is the education arm of Global University Systems, a leading European Education conglomerate. Established in 2017, GEI boasts a portfolio of over 35 Institutions and collaborates with prestigious universities and institutions worldwide, offering educational services that enhance their operations and impact.

Nature of The Job

The travel desk job role focuses on logistics, booking, and corporate travel support. This role focus on daily travel arrangements, bookings, and customer service.

Job Purpose

This is a role for someone who has a passion for being an organizer, everyone traveling from the company or coming to our country. This role is dynamic in nature and requires staying on top of duties. As a travel desk consultant, you will be required to maintain strict confidentiality about travel plans within and outside the organization. Additionally, company rules about travel need to be followed. You will regularly be in touch with finance and HR to manage all documentation and formalities pre and post-travel.

Organizational Structure

Key Accountability

Actions

Booking & Itinerary Management

- Arrange, manage, and confirm all business travel logistics, including flights, hotels, and transportation, tailored to employee needs.
- Awareness about international travel regulations, customs, and currencies.

Policy Compliance & Budgeting

- Develop, implement,



and enforce company travel policies to manage expenses effectively and ensure cost-effective, policy-compliant bookings.

Vendor Negotiations

- Negotiate rates with travel agencies, hotels, and vendors to secure the best, most cost-effective deals.

Emergency Assistance (Duty of Care)

- Provide 24/7 support for travel disruptions, such as cancellations, delays, or safety concerns.
- Communicate with the person travelling regularly to keep them updated on logistics

Documentation & Reporting

- Handle visa applications, passport requirements, and maintain accurate travel records.

Financial Administration

- Monitor travel spending, reconcile expenses, and report on monthly/quarterly travel expenditures.

Process Improvement

- Streamline travel procedures to improve efficiency and employee experience.

Desired Profile

Minimum Qualification

- Graduate/ Postgraduate with relevant experience

Essential Skills

- Positive command of English, written and spoken.
- 5+ years relevant experience
- Well knowledge of Visa’s
- Awareness about international travel regulations, customs, and currencies.
- Proficiency in industry-specific tools and technologies, analysis, and digital literacy to enhance efficiency and informed decision-making

Desirable skills & knowledge

- Expertise in travel management software (e.g., Concur, Trip actions)



and CRM integration for seamless booking and expense tracking.
- Certified Corporate Travel Manager (CCTM) or Global Business Travel Association (GBTA) credentials

Personal Characteristics & Behaviours

- Lead by example,
- Live the core values and drive company culture.
- Self-Motivated and adaptable
- Positive attitude and urgency creation.

GUS Values

- GEI is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.
- There is an expectation that employees will maintain the values of the Group and will comply with the code of conduct as well as equality, diversity, health, safety policies of the company.

Benefits

- At GUS Education India, GEI we truly believe that diverse culture, backgrounds, and experiences drive innovation.
- This role is a full-time position with a competitive salary and benefits package.
- The company offers comprehensive medical insurance to its employees, which includes hospitalization, accidental insurance, term insurance and Gratuity, which is over and above the compensation.
- To make the daily commute easier, safer, and less stressful, the company provides cab facilities to its employees to and from the workplace within 30 kilometres radius.
- The company acknowledges the importance of mental and physical well-being and the need for rest and relaxation. Workdays are Monday to Friday and a comprehensive leave package for employee well-being is offered, which include 5 days of medical leave, 5 days of casual leave, 24 days of earned leave, 1 day of Happiness Leave, apart from 10 days of statutory leave, totalling to 45 days’ time off in a year.

📌 Consultant - Travel Services (Telangana)
🏢 GEI
📍 Telangana