The Project Manager – F&B;
will be responsible formanaging the **complete lifecycle of F&B;
projects**, from initial project planning and site finalisation through design, approvals, construction, procurement, recruitment, pre-opening, launch, and finalhandover to the operations team.

The role requires strong coordination between *management, landlords, architects, consultants, contractors, vendors,operations, chefs, HR, finance, marketing, and franchise partners* to ensure projects are delivered **on time, within budget, asper brand standards, and ready for commercial operations*.

- The Project Manager will act as the *single point of accountability for project execution*.

KEY RESPONSIBILITY AREAS (KRAs)

1. Project Planning & Project Ownership

- Take complete ownership of assigned F&B;
projects from initiation to operational handover.

- Prepare detailed project plans, timelines, milestones, and critical path activities.

- Define project scope, deliverables, responsibilities, and deadlines.

- Prepare and maintain project trackers and Gantt charts.

- Identify dependencies, bottlenecks, and potential delays in advance.

- Conduct regular project review meetings with internal and external stakeholders.

- Ensure timely escalation of critical issues to management.

- Maintain complete project documentation and records.

KPI

- Project completion within approved timeline.

- 100% milestone tracking and reporting.

- Timely identification and resolution of project risks.

2. Site Evaluation & Pre-Project Coordination

- Coordinate with management and business development teams for new project locations.

- Conduct site visits and evaluate site readiness.

- Review site measurements, access, utilities, power load, water, drainage, ventilation, and other infrastructure requirements.

- Coordinate technical due diligence with architects and consultants.

- Identify site-related risks before project commencement.

- Prepare initial project feasibility inputs from an execution perspective.

- Coordinate landlord handover and possession formalities.

Project Manager – F&B; | Job Description & End-to-End KRA Page 1KPI

- Site readiness assessment completed before project initiation.

- No major execution issues arising from overlooked site conditions.

3. Design & Architecture Coordination

- Coordinate with architects, interior designers, kitchen consultants, MEP consultants, and other technical consultants.

- Review drawings and ensure alignment with approved brand concept and operational requirements.

- Coordinate architectural, structural, MEP, HVAC, plumbing, electrical, fire, kitchen, and BOH requirements.

- Ensure design is practical from an operational and maintenance perspective.

- Coordinate design revisions and obtain management approvals.

- Ensure all drawings are issued to contractors and vendors on time.

- Identify design conflicts before execution.

KPI

- Design approvals completed within planned timelines.

- Minimum rework due to design or coordination errors.

- Compliance with brand and operational standards.

4. Budgeting, BOQ & Cost Control

- Coordinate preparation of project budgets and detailed BOQs.

- Obtain and compare vendor and contractor quotations.

- Support management in vendor and contractor selection.

- Track project expenditure against approved budgets.

- Monitor civil, interior, kitchen, MEP, equipment, furniture, signage, and other project costs.

- Control project variations and additional costs.

- Ensure all major cost deviations are approved before execution.





- Maintain project cost trackers and payment schedules.

- Coordinate with Finance for vendor payments and project-related financial requirements.

KPI

- Project delivered within approved budget.

- Cost overruns controlled and pre-approved.

- Accurate project cost reporting.

5. Contractor & Vendor Management

- Identify and coordinate with contractors, vendors, suppliers, and service providers.

- Manage contractor mobilisation and site deployment.

- Ensure vendors understand project scope, specifications, timelines, and quality standards.

- Monitor contractor productivity and manpower.

- Review work progress and quality.

- Resolve coordination issues between contractors and vendors.

- Track material procurement and delivery schedules.

- Ensure vendor bills are supported by actual work completion and approvals.

KPI

- Vendor performance against agreed timelines.

Project Manager – F&B; | Job Description & End-to-End KRA Page 2 - Quality compliance.

- Minimal delays due to vendor or contractor issues.

6. Construction & Execution Management

- Supervise complete site execution from civil work through final finishing.

- Monitor daily project progress.

- Coordinate civil, electrical, plumbing, HVAC, fire, flooring, ceiling, carpentry, painting, kitchen, furniture, and signage works.

- Ensure execution follows approved drawings and specifications.

- Conduct regular site inspections.

- Maintain daily and weekly progress reports.

- Identify and resolve execution bottlenecks.

- Ensure proper sequencing of activities.

- Monitor workmanship and finishing quality.

- Ensure site cleanliness, safety, and discipline.

KPI

- Execution as per approved drawings.

- Zero critical quality failures.

- Planned project milestones achieved.

7. Kitchen & BOH Setup

- Coordinate commercial kitchen planning and installation.

- Ensure kitchen layout supports productive workflow and operational requirements.

- Coordinate kitchen equipment procurement and installation.

- Verify equipment specifications, dimensions, utilities, and installation requirements.

- Coordinate refrigeration, exhaust, gas, electrical, plumbing, and drainage requirements.

- Ensure BOH areas such as stores, receiving, dishwash, staff areas, and waste management are operationally ready.

- Conduct kitchen equipment testing and commissioning.

KPI

- Kitchen fully operational before opening.

- 100% critical equipment commissioned and tested.

- No operational delays due to BOH readiness.

8. Statutory Approvals & Compliance Coordination

Coordinate with internal teams, consultants, landlords, and external agencies for required approvals and licenses, including:

- Fire NOC / Fire compliance

- FSSAI

- Health / Trade License

- Shops & Establishment

- Eating House License, wherever applicable

- Liquor License, wherever applicable

- Pollution Control requirements

- Signage permissions

- Music licenses

Project Manager – F&B; | Job Description & End-to-End KRA Page 3 - Lift / electrical approvals, where applicable

- Other city-specific statutory requirements

The Project Manager will ensure that all required approvals are tracked and obtained before commercial opening.

KPI





- Critical licenses and approvals available before opening.

- No opening delays due to missed statutory requirements.

9. Procurement & Project Material Management

- Prepare procurement schedules based on project timelines.

- Coordinate with purchase and supply chain teams.

- Track ordering, production, dispatch, and delivery of materials.

- Ensure materials are delivered as per project requirements.

- Monitor long-lead items and critical equipment.

- Ensure correct quantities and specifications.

- Coordinate storage and material movement at site.

- Minimise wastage, damage, and material loss.

KPI

- No project delays due to procurement.

- Critical materials available as per project schedule.

- Controlled wastage and material losses.

10. Recruitment & Manpower Coordination

- Coordinate with HR and Operations for pre-opening manpower planning.

- Ensure recruitment timelines align with project opening dates.

- Track hiring of key operational positions.

- Coordinate joining dates and deployment plans.

- Ensure management and supervisory teams are available before opening.

- Coordinate with Operations for staff training schedules.

KPI

- Critical team positions filled before opening.

- Staff deployment aligned with opening plan.

11. Pre-Opening & Operational Readiness

Lead the complete pre-opening readiness process, including:

- Staff recruitment

- Staff joining

- Training

- SOP implementation

- Kitchen commissioning

- Menu trials

- Equipment testing

- POS installation

- CCTV installation

Project Manager – F&B; | Job Description & End-to-End KRA Page 4 - Music and AV setup

- Internet and IT readiness

- Inventory planning

- Vendor onboarding

- Uniforms

- Crockery and cutlery

- Smallwares

- Cleaning equipment

- Signage

- Branding

- Marketing launch coordination

Conduct a detailed **Pre-Opening Readiness Audit** before opening.

KPI

- 100% operational readiness before opening.

- No critical pending item at launch.

12. Trial Runs & Soft Opening

- Coordinate kitchen trials and menu testing.

- Conduct internal operational simulations.

- Coordinate mock service and staff rehearsals.

- Identify operational gaps.

- Coordinate soft opening / friends and family trials.

- Collect feedback from Operations and Management.

- Close all critical observations before commercial launch.

KPI

- Successful trial operations.

- Critical operational issues closed before launch.

13. Launch & Grand Opening

- Coordinate final launch readiness.

- Ensure all departments are aligned for opening day.

- Coordinate with Marketing and PR teams for launch execution.

- Ensure venue is fully operational and presentable.

- Monitor opening day operations.

- Resolve real-time project-related issues.

- Ensure vendors and technical support are available during launch period.

KPI

- Successful opening as per approved launch date.

- Zero critical operational failures during launch.

14. Final Handover to Operations

- Conduct final project inspection.

- Prepare snag and punch lists.

Project Manager – F&B; | Job Description & End-to-End KRA Page 5 - Ensure all pending works are closed.

- Complete asset and equipment handover.

- Submit warranties, manuals, drawings, and documentation.

- Complete final vendor handover.

- Ensure all licenses and approvals are documented.

- Conduct joint handover with Operations.

- Obtain formal project completion sign-off.

KPI

- Complete handover within agreed timeline.

- 100% critical snags closed.

- Complete project documentation handed over.

📌 Jr Project Manager - F&B (India)
🏢 AMBROS WORLD FOODS (AWF)
📍 India