Job Title: OT Surgery Coordinator (OPD-Based)

Reporting to: Sr. OT Manager

Job Summary:
The OT Surgery Coordinator will act as a single point of contact (SPOC) for surgeons in the OPD, ensuring seamless coordination of all surgical cases from consultation to execution. This role requires robust coordination skills, attention to detail, and the ability to manage multiple stakeholders including consultants, OT staff, patients, and administrative teams.

Key Responsibilities:
Surgeon Coordination (Primary Responsibility)
Act as a dedicated coordinator for assigned surgeons in the OPD.
Assist surgeons in identifying and listing surgical cases during OPD consultations.
Maintain explicit communication between surgeons and OT departments.
Surgery Scheduling & Planning
Coordinate and schedule surgeries based on surgeon availability, OT slots, and patient readiness.
Ensure optimal utilization of OT time and resources.
Block and confirm OT slots in coordination with anaesthesia and nursing teams.
Patient Coordination




Guide patients through the complete surgical process (pre-op to post-op admission).
Explain admission procedures, documentation requirements, and timelines.
Ensure all pre-operative investigations and clearances are completed.
Documentation & Compliance
Prepare and validate all necessary documentation including consent forms, pre-op checklists, and medical records.
Maintain accurate records of scheduled and completed surgeries.
Ensure compliance with hospital protocols and regulatory requirements.
Interdepartmental Coordination
Liaise with:
OT team
Anaesthetists
Nursing staff
Billing & insurance teams
Facilitate smooth handover of patients from OPD to OT.
Billing & Insurance Support
Coordinate with billing team for surgery estimates.
Follow up on insurance approvals and TPA requirements.
Ensure financial clearance before admission.
Follow-Up & Updates
Keep surgeons updated on patient readiness

📌 Ot In Charge Ot Surgery Coordinator Mumbai
🏢 Holy Family Hospital, Bandra
📍 Mumbai