Job Overview

- We are looking for an energetic, organized, and detail-oriented Operations Executive Events to support the planning, coordination, and execution of corporate events, brand activations, exhibitions, conferences, and other experiential projects.
- The candidate will be responsible for coordinating with clients, vendors, production teams, event venues, and internal departments to ensure smooth execution of events within timelines and budgets.

Key Responsibilities

- Assist in planning and executing corporate events, exhibitions, conferences, activations, and brand events.
- Coordinate with clients to understand event requirements, timelines, and deliverables.
- Coordinate with vendors, fabricators, production agencies, decorators, AV teams, and other event partners.
- Manage event logistics including venue setup, transportation, manpower, equipment, branding, and materials.
- Prepare and maintain event-related documents, checklists, schedules, and trackers.
- Coordinate with the creative and production teams to ensure timely execution of event requirements.
- Conduct regular follow-ups with vendors and internal teams to ensure deadlines are met.
- Assist in obtaining quotations, comparing vendor costs, and coordinating procurement.
- Support the preparation of BOQs, work orders, vendor briefs, and operational documents.
- Visit event venues for site inspections, measurements,



setup planning, and execution supervision.
- Ensure branding, fabrication, dcor, signage, and other event elements are executed as per approved designs.
- Coordinate manpower and on-ground staff during event setup and execution.
- Monitor event setup, dismantling, and post-event activities.
- Troubleshoot operational issues during events and coordinate quick resolutions.
- Ensure all event activities are completed within agreed timelines and quality standards.
- Maintain good working relationships with vendors, clients, venues, and event partners.
- Prepare post-event reports and documentation as required.
- Travel to event venues and locations as required for project execution.

Skills

- Solid event coordination and execution skills.
- Excellent communication and interpersonal skills.
- Strong vendor and client coordination abilities.
- Good planning, organizational, and time-management skills.
- Ability to handle multiple projects simultaneously.
- Strong follow-up and problem-solving skills.
- Good knowledge of event production and logistics.
- Ability to work under pressure and meet tight deadlines.
- Proficiency in MS Excel, Word, PowerPoint, and Google Workspace.
- Willingness to travel and work flexible hours, including weekends, depending on event requirements.

📌 Junior Operations Executive - Events (Mumbai)
🏢 Caliber Organisation
📍 Mumbai