Vacancy details

Details

Shared Services Assistant

Vacancy type

Experienced hires

Scheme

Secretarial/Administrative

Level

Junior

Business area

Legal Support Services

Duration

Permanent

Hours

9am-5pm or 10am-6pm

Location

Nottingham

Reference number

JP156

Job title

Shared Services Assistant

Team

Shared Services

Vacancy owner

Jonah Philpott

We're looking for a talented Shared Services Assistant to provide a professional, high-quality and efficient document production service to the firm.

The role

As a Shared Services Assistant, you'll work within our Shared Services team in Nottingham, handling the processing and transcription of audio files, document formatting, PowerPoint/Visio/Design amendments, and contributing to a variety of projects across the firm. The role operates on a shift pattern of either 9am–5pm or 10am–6pm.

What you'll be doing

- Prioritising and processing all work requests, including audio transcription of legal correspondence, documents, recorded hearings, police interviews, and 999 calls to a high standard
- Producing and amending time-critical documents with speed and accuracy, creating and reformatting correspondence in line with the firm's house style, and proof-reading all work for spelling, grammar, formatting, and presentation
- Taking responsibility for correctly saving all work to the document management system (iManage) and using the ServiceMatters platform for matter correspondence and file storage

Person specification

What we're looking for

- Rapid and accurate audio typing (minimum 65 wpm), excellent document formatting skills, and a keen eye for detail and presentation
- Previous experience working in a legal environment,



with expert-level proficiency in Microsoft Word, PowerPoint, and Excel
- An effective communicator with excellent organisational and prioritisation skills, a collaborative team-player mentality, and a proactive, professional, and flexible approach to work

Why join us?

We offer a flexible and hybrid working model. Our comprehensive benefits package includes private medical insurance, pension contributions, an employee assistance programme, and a range of wellbeing initiatives. Enhanced parental leave is also available, reflecting our commitment to supporting you through every stage of your career and life.

Many of our people work flexibly in some way and we're open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We celebrate diversity and welcome applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, colour, national origin, religion, gender, gender identity, sexual orientation, disability, social economic background or age.

We're a Disability Confident Employer and will offer an interview to disabled applicants who best meet the minimum/essential criteria for the role.

Take a look at our candidate interview pack for information about reasonable adjustments, what you can expect during the interview process, and guidance to help you prepare.

Please review the full job description and if the role is of interest and suits your specific skill set, then please apply. Or for more information, please contact [email protected].

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