Job Summary

We are looking for a highly organized, proactive, trustworthy, and detail-oriented Executive Assistant to the Managing Director who can independently manage executive coordination, scheduling, communication, follow-ups, client coordination, documentation, database management, and selected personal and financial administrative responsibilities.

The ideal candidate should be comfortable working directly with a senior business leader, handling confidential information, coordinating with multiple stakeholders, and taking ownership of tasks from start to finish.

Key Responsibilities

Executive & Calendar Management

- Manage the Managing Director's calendar, appointments, meetings, and schedules.
- Coordinate meetings with internal and external stakeholders.
- Manage travel arrangements and meeting logistics.
- Prepare documents, presentations, reports, and meeting materials.
- Maintain confidentiality of sensitive business and personal information.

Communication & Coordination

- Handle emails, phone calls, official correspondence, and follow-ups.
- Act as a coordination point between the Managing Director and internal/external stakeholders.
- Coordinate with clients, vendors, partners, and other business contacts.
- Schedule and arrange online client meetings and follow up on action points.
- Prepare meeting minutes and ensure timely completion of assigned action items.

Client & Business Development Support

- Maintain and regularly update client and business databases.
- Send emails to clients and conduct systematic follow-ups.
- Coordinate client meetings and online discussions.
- Conduct basic research and compile information required for business decisions.
- Support special projects and business initiatives led by the Managing Director.

Marketing & Business Support





- Support marketing activities for Auggy Pet Treats across assigned regions.
- Coordinate marketing-related communication and follow-ups.
- Maintain relevant databases and records.
- Assist with company events, meetings, and special projects.

Financial & Personal Administrative Support

- Assist with maintaining records of personal and professional expenses.
- Maintain petty cash and household budget records.
- Maintain records related to bank accounts and fixed deposits.
- Coordinate day-to-day payments and ensure timely settlements.
- Maintain accurate expense documentation and records.

Procurement & Personal Assistance

- Coordinate procurement of items required by the Managing Director.
- Handle assigned personal and professional administrative tasks.
- Coordinate with vendors/service providers when required.
- Proactively identify requirements and ensure timely completion.

Candidate Requirements

- Bachelor's degree in Business Administration, Management, Commerce, or a related field preferred.
- 2+ years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role.
- Excellent verbal and written communication skills.
- Robust organizational and time-management skills.
- Excellent follow-up and coordination abilities.
- Strong command of MS Office – particularly Excel, Word, and PowerPoint.
- Ability to handle confidential information with maturity and discretion.
- Strong attention to detail and problem-solving ability.
- Ability to multitask and independently manage priorities.
- Comfortable communicating with clients, vendors, senior professionals, and other stakeholders.
- Should be proactive and capable of anticipating the Managing Director's requirements.
- Experience working in a startup, corporate, founder's office, or fast-paced business environment will be an advantage.
- Two-wheeler driving license preferred.

📌 Executive Assistant to Managing Director – Executive Operations & Business Support (Mumbai)
🏢 Rawalwasia Textile Industries Private
📍 Mumbai