Executive / Senior Executive - Order Execution

KSB Pumps Limited is seeking a meticulous and proactive Executive / Senior Executive to manage order execution. This role is ideal for a professional with a Bachelor's degree in Engineering (Mechanical/Electrical preferred) and a knack for coordinating with customers, suppliers, and internal teams to ensure seamless project delivery from order receipt to final billing.

Responsibilities:

- Act as the single point of contact for customers, consultants, and vendors regarding spare part orders.
- Organize and lead meetings with stakeholders to expedite approvals, resolve issues, and ensure schedule adherence.
- Communicate and coordinate effectively with Indian and overseas suppliers.
- Conduct contract/order reviews upon receipt.
- Prepare detailed project execution schedules in line with customer requirements.
- Coordinate with ordering departments to clarify scope, specifications, and compliance.
- Liaise with the Procurement team for timely order placement of raw materials and bought-out components.
- Ensure timely submission and approval of project-related documents.
- Coordinate with vendors for technical clarifications and documentation requirements.
- Provide manufacturing clearance for bought-out items to meet delivery schedules.
- Track project progress regularly and ensure timely updates to management.
- Coordinate with departments like PM&PS;, TSS, QA, and Manufacturing to resolve inter-departmental issues.
- Monitor cash flows,



ensuring timely receipt of advances and payments.
- Prepare and submit monthly progress reports to meet project documentation requirements.
- Raise inspection calls in coordination with Assembly, QA, and Purchase teams.
- Ensure all required documents are shared before inspections.
- Follow up with TPI, QA, and field teams for timely inspection and resolution of open issues.
- Obtain and release IRN (Inspection Release Note) after successful inspections.
- Coordinate resolution of inspection-related issues with the customer.
- Ensure statutory documentation like road permits, dispatch details, etc., are organized.
- Understand customer dispatch instructions and ensure accurate preparation of commercial documents (Invoice, Packing List, LR, Insurance, etc.).
- Ensure delivery extensions are obtained when applicable and avoid any Liquidated Damages (L/D).
- Understand billing breakups of customer POs and plan part invoicing to meet billing targets.
- Responsible for post-order SAP updates for all assigned orders.

Skills:

- Strong understanding of contracts and technical specifications.
- Proficient in MS Office, SAP, and documentation tools.
- Robust interpersonal, communication, and negotiation skills.
- Excellent time management and multitasking abilities.
- Familiarity with inspection processes and logistics coordination.

Qualifications:

- Education: Bachelor's degree in Engineering (Mechanical/Electrical preferred) or related field.

📌 Executive / Senior Executive (Pune)
🏢 KSB Pumps
📍 Pune