Job Title: Executive Assistant to Director
Company: Jay Air System Private Limited

Job Type: Full-Time
Reports To: Director - JayAir System Pvt. Ltd.

Company Overview

JayAir System Private Limited is a leading provider of HVAC (Heating, Ventilation, and Air Conditioning) solutions, committed to delivering high-quality, energy-efficient systems for commercial and industrial clients. With a strong foundation in engineering excellence and customer satisfaction, we are looking for a dedicated Executive Assistant (EA) to support our Director in day-to-day operations and strategic initiatives.

Role Summary

As the Executive Assistant to the Director, you will play a crucial role in ensuring the smooth functioning of the executive office. This role demands solid organizational skills, a proactive mindset, and the ability to maintain confidentiality. You will be responsible for managing the Director’s schedule, coordinating communication, supporting project workflows, and assisting in business operations.

Key Responsibilities
- Manage the Director’s calendar, appointments,



and daily agenda.
- Coordinate meetings, internal and external communications, and follow-up actions.
- Prepare reports, presentations, and correspondence on behalf of the Director.
- Handle travel arrangements, accommodations, and itinerary planning.
- Track project deadlines and assist in project coordination.
- Manage confidential information and maintain discretion at all times.
- Liaise between the Director and departments, vendors, or clients.
- Maintain organized records, documents, and data for easy retrieval.
- Assist in compiling MIS reports, invoices, and other business documentation.
- Provide administrative support in business planning and review meetings.

Required Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Strong organizational and time-management abilities.
- Excellent written and verbal communication skills in English.

📌 Executive Assistant to Director (Surat)
🏢 Jay Air Systems
📍 Surat