JOB DESCRIPTION:
Job Title:
Executive Administration
Job Profile:
Executive Administration
JOB INFORMATION
Approved Job Profile:
Executive Administration
REVIEWER COMMENTS
Date
Reviewer Name
Reviewer Comments
NA
NA
NA
ORGANIZATION
Job Family:
Administration
Job Sub-Family:
Administration
Division:
Abbott Vascular
JOB SUMMARY
To provide all support related to administrative requirements.
CORE JOB RESPONSIBILITIES
Vendor Management & Payments:
-
Understanding the company policy regarding vendor management and explaining it to the vendors
-
Coordinating with finance team to release vendor’s payments on time
-
Preparing MIS for all the payments released, due and outstanding
-
To verify and check all expense claims and PRF’s for any discrepancies, legitimacy, non-repetition and to ensure supporting documents such as SRF, ICRP and HRF are attached
-
Rolling out checklist for Expense Claim to ensure that everyone is aware of all the documents at the time of submission of expenses
-
Keeping records of employee claims,
submitted to finance after appropriate approvals, track the process and expected date of payment
Arranging for Meetings and Conferences:
-
Making necessary arrangements and support for conducting / attending business meetings by team members and physicians
-
Making Travel arrangements including Ticketing / Visa / Insurance & Forex where applicable
-
Cab arrangements for airport / station transfers
-
Hotel booking and hospitality arrangements
-
Arrangements for all training / meeting / promotional materials
Timely submission of year end Accruals with supporting documents:
-
To submit year-end accruals along with supporting documents on time
-
To follow up with the teams for accruals and supporting documents and collating all the details before submission
-
Coordinating with various vendors to get their outstanding statements on time and segregating it according to the cost centres
Office Management & Corpor
📌 Administrative Assistant (Mumbai)
🏢 Abbott
📍 Mumbai