Job Summary:
The Office Assistant supports the day-to-day administrative and operational functions of the transport company. This role ensures smooth coordination between drivers, clients, and management by maintaining accurate records, handling communications, and assisting in logistics documentation.
Key Responsibilities:
- Maintain and update transport records, trip sheets, and vehicle documentation
- Coordinate with drivers regarding dispatch schedules, routes, and delivery updates
- Assist in preparing invoices, delivery challans, and billing documents
- Maintain records of fuel usage, toll expenses, and vehicle maintenance logs
- Support GPS tracking and monitor vehicle movement when required
- File and organize company documents such as permits, insurance, and compliance papers
- Assist in vendor coordination and office supply management
- Prepare reports and data entries in MS Excel or company software
- Ensure proper documentation for loading/unloading and delivery processes
Required Skills & Qualifications:
- Minimum qualification: Higher Secondary (12th pass) or Graduate
- Basic knowledge of MS Office (Excel, Word)
- Positive communication and coordination skills
- Ability to handle multiple tasks and work under pressure
- Basic understanding of transport/logistics operations (preferred)
- Attention to detail and record-keeping accuracy
Experience:
- 0-2 years of experience in office administration or logistics (freshers can apply)
Working Conditions:
- Office-based role with regular coordination with field staff and drivers
- May require extended hours depending on transport schedules
Salary:
- As per industry standards (based on experience and skills)
Reporting To:
- Operations Manager / Transport Manager