MANAGER - ADMIN-401.
Experience: 15 to 20 years
Education: Engineering or MBA
Job Title
Admin Manager
Department
Administration
Job Purpose
The Admin Manager is responsible for planning, directing, and overseeing administrative operations to ensure smooth and efficient office functions. The role focuses on facilities management, vendor coordination, Travel, Insurance, compliance, Cost control and employee support to maintain a secure, productive, and well‐organized workplace.
Key Responsibilities
Administrative Operations
- Manage day‐to‐day administrative activities to ensure seamless office operations.
- Develop, implement, and monitor administrative policies, procedures, and systems.
- Oversee office infrastructure, utilities, supplies, and support services.
- Ensure effective documentation and record management.
Facilities Management
- Ensure proper maintenance, cleanliness, and upkeep of office premises.
- Coordinate repairs, preventive maintenance, and renovations.
- Manage space planning, seating arrangements, and office expansion activities.
- Ensure compliance with fire safety, health, and statutory regulations.
Vendor & Contract Management
- Identify, appoint, and manage administrative vendors (housekeeping, security, transport, cafeteria, maintenance).
- Negotiate contracts, SLAs, pricing, and renewals to ensure cost efficiency.
- Monitor vendor performance and resolve service issues.
- Verify and approve vendor invoices and service bills.
Budgeting & Cost Control
- Prepare and manage the administrative budget.
- Monitor expenses and implement cost‐saving initiatives.
- Ensure timely approval and processing of administrative expenditures.
Security, Safety & Compliance
- Oversee security operations and access control systems.
- Ensure workplace safety standards and emergency preparedness.
- Conduct safety audits, drills, and inspections.
- Ensure statutory licenses, insurance, and compliance requirements are met.
Employee Support & Coordinatio
📌 Admin Manager (India)
🏢 Clifyx
📍 India