Medical Records Management

- Establish, organize, and effectively manage the Medical Records Department and its operations.

- Develop, implement, and periodically review MRD policies, procedures, and protocols in accordance with Ministry of Health, statutory requirements, and hospital standards.

- Ensure completeness, accuracy, and timely maintenance of inpatient, outpatient, emergency, and day-care medical records.

- Review patient records to ensure inclusion of all mandatory documents, clinical notes, investigations, consent forms, discharge summaries, and other relevant information.

- Ensure systematic filing, retrieval, storage, tracking, and circulation of patient records.

Medical Records Committee &

- Documentation

- Assist the Medical Records Committee in designing, reviewing, and standardizing hospital forms, formats, and documentation systems.

- Monitor compliance with documentation standards across departments.

- Recommend improvements in documentation processes and record management practices.

Coding, Indexing &

- Health Information Management

- Ensure proper coding and indexing of diseases, procedures, surgeries, and therapeutic interventions as per applicable coding standards and regulatory guidelines.

- Maintain accurate disease and procedure indexes for statistical and research purposes.

- Generate and provide health information required for planning, evaluation, and decision-making.

Legal &

- Regulatory Compliance

- Maintain medico-legal records under strict security and confidentiality.

- Ensure compliance with legal requirements related to patient records, record retention, and destruction policies.

- Coordinate and correspond with courts, police authorities, insurance companies, medical boards, and government agencies regarding medical records and medico-legal cases.

- Attend court proceedings and provide documentation support whenever required.

Birth, Death &





- Medical Certification Management

- Maintain birth and death registers and ensure issuance of certificates as per statutory requirements.

- Coordinate with relevant authorities for timely reporting and compliance with legal procedures.

Quality, Accreditation &

- Audit Support

- Participate in Quality Assurance, Infection Control, Utilization Review, NABH/NABL, and other hospital committees.

- Support internal and external audits by providing accurate documentation and records.

- Ensure departmental compliance with hospital quality objectives, policies, and accreditation standards.

Statistical Reporting &

- Analysis

- Prepare and submit monthly, quarterly, and annual hospital statistics and management reports.

- Analyze trends and provide recommendations for operational and quality improvements.

- Maintain departmental KPIs and performance indicators.

Digital Records &

- Scanning Management

- Ensure timely scanning and digitization of discharge files, investigation reports, and other medical records.

- Support implementation and optimization of Electronic Medical Record (EMR) systems.

- Maintain secure electronic archives and backup systems.

Research &

- Educational Activities

- Participate in research projects aimed at improving healthcare administration and health information management.

- Support clinical research activities through accurate record retrieval and data management.

- Participate in seminars, workshops, conferences, and continuing education programs related to Medical Records and Health Information Management.

Interdepartmental Coordination

- Collaborate effectively with consultants, nursing services, clinical departments, insurance teams, legal authorities, and external healthcare agencies.

- Facilitate timely availability of records for patient care, education, training, audits, insurance claims, and legal purposes.

- Ensure smooth communication and coordination among all stakeholders.

📌 Walk-in || Manager Medical Records Department (MRD) (New Delhi)
🏢 NKS HOSPITAL
📍 New Delhi