Position Summary The Executive - Travel Desk will be responsible for managing end-to-end travel arrangements for employees, senior management, directors, and business guests across the Group Companies. The role involves coordinating domestic and international travel bookings, ensuring cost optimization, vendor management, travel policy compliance, timely support, and seamless travel experiences while maintaining administrative records and MIS reports.

Key ResponsibilitiesTravel Management

- Coordinate and manage domestic and international travel bookings including flights, trains, hotels, visa assistance, airport transfers, and travel insurance.

- Arrange travel itineraries for employees, management, directors, and business visitors.

- Ensure all bookings comply with company travel policies and approved budgets.

- Handle urgent and last-minute travel requirements efficiently.

- Maintain travel calendars and booking schedules.

Vendor &

- Cost Management

- Liaise with travel agencies, airlines, hotels, and transport vendors.

- Negotiate competitive rates and ensure cost-effective travel arrangements.

- Monitor travel expenses and identify opportunities for cost savings.

- Verify travel invoices and coordinate with the Finance team for timely processing and payments.

Travel Documentation &

- Compliance

- Assist employees with visa applications, passport renewals, and travel-related documentation.

- Ensure all required approvals are obtained before confirming travel bookings.

- Maintain records of travel expenses, invoices, and supporting documents.





- Ensure compliance with company policies and regulatory requirements.

Employee &

- Management Support

- Provide travel-related guidance and support to employees and business stakeholders.

- Address travel disruptions, cancellations, rescheduling, and emergency travel requirements.

- Coordinate guest travel arrangements for meetings, conferences, and corporate events.

MIS &

- Reporting

- Prepare monthly travel expenditure reports and travel MIS.

- Maintain records of travel bookings, vendor performance, and cost analysis.

- Generate reports related to travel budgets, utilization, and savings achieved.

Administrative Support

- Support Administration Department activities as and when required.

- Assist in organizing company events, conferences, offsites, and management meetings.

- Coordinate logistics arrangements for internal and external stakeholders.

Required Qualifications

- Bachelor's Degree in Administration, Hospitality, Travel &
- Tourism, Commerce, or related field.

- Relevant certification in Travel Management will be an added advantage.

Experience

- 2-5 years of experience in Travel Desk, Administration, Corporate Travel Management, or Hospitality.

- Experience in handling travel requirements for senior management and corporate employees.





- Experience in a Stock Broking, BFSI, Financial Services, or Corporate environment preferred.

Key Skills &

- Competencies

- Travel booking and itinerary management

- Vendor management and negotiation skills

- Knowledge of domestic and international travel procedures

- Visa and travel documentation handling

- Cost control and budgeting

- Strong coordination and communication skills

- Proficiency in MS Office (Excel, Word, Outlook)

- Problem-solving and multitasking abilities

- Customer service orientation

- Attention to detail and organizational skills

Key Performance Indicators (KPIs)

- Timely completion of travel bookings

- Travel cost optimization and savings achieved

- Travel policy compliance rate

- Employee satisfaction with travel arrangements

- Accuracy of travel MIS and documentation

- Vendor performance and service quality

- Resolution time for travel-related issues

Preferred Candidate Profile

- Professional, service-oriented, and proactive approach.

- Ability to manage multiple travel requests simultaneously.

- Strong stakeholder management skills.

- Capable of handling confidential travel and executive movement information.

- Willingness to work beyond standard hours during urgent business travel requirements.

Pay: ₹25,000.00 - ₹32,000.00 per month

Advantages

- Health insurance

- Leave encashment

- Paid sick time

- Paid time off

- Provident Fund

Experience

- Travel planning: 1 year (Required)

- Microsoft Office: 1 year (Preferred)

Work Location: In person

📌 Travel Desk Executive (Piplod)
🏢 Jainam Broking
📍 Piplod