– Travel Desk & Admin Assistant:

Job Summary

We are looking for a proactive and detail-oriented Travel Desk & Admin Assistant to manage employee travel arrangements, handle front office operations, and provide administrative support to ensure smooth day-to-day office operations.

The ideal candidate should possess strong coordination, communication, organizational, and interpersonal skills.

Travel Desk Management

- Coordinate domestic and international travel bookings, including flights, trains, hotels, and local transportation.
- Ensure travel bookings are made in compliance with company travel policies and approved budgets.
- Liaise with travel vendors, airlines, hotels, and travel management companies for reservations and modifications.
- Handle travel-related queries, cancellations, rescheduling, and emergency travel requirements.
- Maintain travel records, reports, and booking documentation. • Track travel expenses and assist employees with travel reimbursements.
- Provide travellers with itineraries, tickets, hotel vouchers, and travel-related information.
- Monitor vendor performance and negotiate competitive rates where applicable. Administrative Support
- Manage office supplies and maintain inventory of stationery and other office essentials. • Coordinate facility-related activities, including housekeeping, pantry management, and office maintenance.




- Assist in organizing company events, meetings, leadership visits, and employee engagement activities.
- Handle courier, dispatch, and vendor coordination activities.
- Maintain administrative records, invoices, purchase requests, and payment follow-ups.
- Support onboarding activities by arranging workstation setup, ID cards, welcome kits, and related requirements.
- Coordinate with internal departments and external vendors for smooth administrative operations. • Prepare and maintain MIS reports related to travel and administration activities. Reception & Front Office Management
- Manage the front desk and act as the first point of contact for visitors, employees, and guests.
- Welcome visitors and ensure proper visitor registration and access management procedures are followed.
- Handle incoming calls, emails, and direct enquiries to the appropriate departments.
- Coordinate meeting room bookings and ensure meeting rooms are adequately prepared.
- Maintain visitor records and issue visitor badges as per company guidelines.
- Assist in handling incoming and outgoing mail, courier services, and deliveries.
- Ensure the reception area is maintained in a clean, qualified, and presentable manner at all times.
- Support leadership and guests by coordinating hospitality arrangements during office visits.

📌 Travel Consultant (Bangalore Metropolitan Area)
🏢 Third Wave Coffee
📍 Bangalore Metropolitan Area