Role & responsibilities

Travel desk -

- Manage end-to-end travel arrangements for employees and management.
- Coordinate domestic and international flight bookings as per approved travel requirements.
- Arrange hotel bookings, airport transfers, local transportation, and other travel-related services.
- Coordinate with travel agencies, airlines, hotels, cab vendors, and other service providers.
- Ensure travel bookings are made within approved budgets and company travel policies.
- Handle flight cancellations, rescheduling, refunds, and changes in travel plans.
- Coordinate visa, passport, travel insurance, and other travel documentation wherever required.
- ensure proper documentation for billing and reimbursement.
- Verify travel invoices and coordinate with Finance for timely payment processing.

Office Administration -

- Manage day-to-day office administration activities and ensure smooth office operations.
- Coordinate office housekeeping, security, pantry, maintenance, and other facility-related services.
- Monitor office supplies, stationery, pantry items, and other administrative requirements.




- Maintain adequate stock levels and coordinate procurement as required.
- Coordinate with vendors and service providers for routine and emergency requirements.
- Maintain records of AMC contracts, service agreements, bills, and administrative documents.
- Assist in organizing employee events, meetings, celebrations, and other office activities.
- Ensure proper maintenance and upkeep of office premises.

Preferred candidate profile

Graduate with 1-2 years of experience in corporate travel and office administration. The candidate should have solid coordination, communication, vendor management, negotiation, and organizational skills, with hands-on experience in travel bookings, transportation, hotel arrangements, travel documentation, office administration, invoice management, and MIS reporting. The ideal candidate should be proactive, service-oriented, detail-focused, and capable of handling multiple priorities and urgent requirements efficiently.

📌 Travel Desk & Office Administration Executive (Pune)
🏢 Dhruv Global School
📍 Pune