We are looking for a reliable and detail-oriented Accounts & Office Administrator to handle daily accounting work as the primary responsibility, along with office administration and parent coordination. The role requires handling fee collection independently and maintaining accurate financial and administrative records.
Key Responsibilities
A. Accounts & Finance (Primary Responsibility)
- Collect student fees independently (Cash + Online)
- Issue receipts and maintain proper records
- Record all fee collections accurately in:
- Excel / Tally / CMS (as applicable)
- Maintain:
- Student-wise fee records
- Class-wise fee records
- Pending dues list
- Send fee reminders via WhatsApp / calls
- Track and follow up on outstanding payments
- Record all institute expenses, including:
- Staff salaries
- Rent
- Utilities
- Printing & stationery
- Other operational expenses
- Maintain daily cash records and perform basic reconciliation
- Prepare simple monthly income-expense summaries:
- Maintain soft copies and backups of all financial records
- End-of-day cash handover and reporting to Class Manager
- Support during audits or internal reviews if required
B. Administrative & Office Responsibilities (Secondary Responsibility)
- Handle recent enquiries (walk-ins / calls / WhatsApp)
- Record enquiry details accurately
- Schedule and coordinate meetings with parents
- Support admission documentation and records
- Communicate:
- Class timetables
- Test schedules
- Holiday notices
- Any schedule changes to students and parents
- Assist in basic editing and formatting of worksheets
- Take printouts of worksheets, tests, and notices
- Coordinate printing timelines with teachers
- Distribute worksheets and test papers as required
- Maintain office files and records (physical & digital)
- Coordinate with peon for:
- Printing
- Stationery
- Classroom requirements
Workload Expectations
- Higher workload during peak admission season (Nov-Jan):
- Ability to handle multiple tasks during bus