Designation: Store Incharge

Department: Stores

- Master Receipt Register to be maintained.
- Entry of all receipts in the Master Receipt Register with reference to the gate entry number.
- Confirm the receipt of material against a specific supply advice (Eg., purchase order).
- Information circulation of Material Receipt to user department (For Quality check, if required)
- Preparation of GRN (Goods Received Note) on a timely basis if Material is accepted.
- Non-Returnable gate pass preparation for the Rejected Material (Rejected by User department).
- Information circulation for rejected material to the Purchase department
- Entry of GRN number in Master Receipt register.
- User department signing on GRN hard copy.
- GRN copies along with invoices handed over to Finance dept. for payment processing.
- Defining locations for the Material.
- Binning of all received material with respect to its location.
- Material issue against MRN (Material Requisition Note).
- Bin Card entry of all receipts & issues of the material & Entry in the master register in Excel.
- Returnable Gate pass preparation for returnable Material.
- Monthly consumable material stock statement preparation.
- Asset register to be maintained in Soft as well as Hard copy.
- Asset allocation ( as per requirement given by Campus Admin)
- Asset counting & its numbering. (Perpetual inventory).
- Monthly physical verification of A category asset Items.
- Quarterly physical verification of B category asset Items.
- Half-yearly physical verification of C category asset Items.
- Annual Physical inventory & report preparation ( For financial Year Ending)




- Asset transfer with reference to the asset transfer note in the Asset Register.
- Based on the minimum level quantity set for the material, PRN preparation for monthly consumption.
- Highlighting Pending GRNs with specific reasons (Material Receipt without PO in urgency).
- Record-keeping for all Material movements (receipts, Issues etc.)
- All storage areas shall be adequately and appropriately lighted.
- Storage area should be free from insects, rodents, birds, or any such opportunistic invaders.
- All storage areas shall be clean, dry and well ventilated.
- Specified storage conditions, such as air conditioning, freezing, controlled humidity etc., shall be available for storage of designated materials.
- Materials with known hazards of toxicity, flammability, explosiveness, etc. shall be stored in specially designated areas.
- All storage areas shall maintain adequate levels of hygiene, and shall be covered under a well-defined pest control programme.
- Receiving bays should protect materials & products from the weather
- A transparent SOP should be presented for all activities associated with receiving materials.
- All materials should be inspected for general cleanliness, pack integrity, labelling and quantity in the prescribed checklist. Written reports on findings and recommendations as requested.
- The materials shall be stored in the area designated for Quarantine storage, with due consideration to the specific storage conditions required for the material.
- There shall be a written procedure (SOP) covering the activities associated with sampling of all incoming materials
- Any other related work assigned from time to time by the management

📌 Store In-charge (Indore)
🏢 Symbiosis University of Applied Sciences
📍 Indore