Description

Job Overview:

The Senior Procurement Administrator is responsible for managing global supplier onboarding and registration activities, ensuring compliance with company policies and regulatory requirements. The role serves as a key point of contact for supplier data management, stakeholder support, and procurement administration activities, while maintaining high standards of accuracy & efficiency.

Responsibilities

Key Tasks and Responsibilities:

Supplier Registration & Onboarding:

- Manage global supplier registration requests
- Review supplier registration applications to ensure completeness, accuracy, and compliance with corporate requirements
- Validate supplier information, documentation, certifications, and business details prior to onboarding
- Assess supplier submissions against applicable compliance standards and procurement requirements
- Review and classify supplier product/service categories to ensure proper categorization within procurement systems
- Coordinate approval workflows with other departments
- Monitor registration status and follow up with suppliers to ensure timely completion of onboarding activities
- Maintain supplier master data integrity across procurement systems
- Process supplier profile updates
- Ensure supplier records remain current, accurate, and compliant with organizational standards

Procurement Administration:
- Provide timely support to internal stakeholders regarding supplier registration and supplier data maintenance processes
- Investigate and resolve supplier onboarding and system-related issues
- Support procurement compliance initiatives and audit requirements
- Maintain documentation and records related to supplier onboarding and administrative activities
- Partner with procurement teams, business requestors, suppliers,



and cross-functional stakeholders globally
- Collaborate with QHSES evaluators and compliance teams to facilitate supplier approval processes
- Communicate clearly and professionally with suppliers and internal customers regarding registration requirements and status updates
- Build effective working relationships with stakeholders to ensure seamless procurement operations
- Identify opportunities to streamline supplier onboarding and administrative processes
- Contribute to process improvement initiatives that enhance efficiency, compliance, and user experience
- Support implementation of procurement system enhancements and process changes
- Develop and maintain process documentation, work instructions, and training materials

Qualifications

Essential Qualifications and Education:

- Robust Knowledge of administration process

- Strong analytical and problem-solving skills

- Effective stakeholder management and relationship-building abilities

- Strong verbal and written communication skills

- Ability to manage multiple priorities in a fast-paced global environment

- Proficiency in Microsoft Office Suite, Microsoft Forms, and procurement/ERP systems

- Ability and willingness to work flexible hours if required, with WFH as an option

- Excellent English verbal and written communication skills

- Ability to communicate professionally with global suppliers, internal stakeholders, and cross-functional teams

- Capable of delivering timely status updates

- Strong email and telephonic management skills with attention to detail and professionalism

- Preferred experience is 4-5 years

- Experience supporting global procurement operations
- Knowledge of supplier risk assessment, compliance, and QHSES approval processes
- Experience with supplier databases, ERP systems, and procurement platforms

📌 Senior Procurement Admin (Gurugram)
🏢 Lutech Resources
📍 Gurugram