Job Title

Senior Associate

Date

06-09-2024

Function

Timetabling

JD written by

Timetabling Manager

Reporting To

Team Leader

JD Approved by

Managing Director

Brand

ULaw

Work Location

Hyderabad

About Gus Education India (GEI)

- GUS Education India (GEI) is the education arm of Global University Systems, a leadingGlobalEducation conglomerate. Established in 2017, GEI boasts a portfolio of over 35 Institutions and collaborates with prestigious universities and institutions worldwide, offering educational services that enhance their operations and impact.

Nature of The Job
- The TimetablingSeniorAssociate manages and coordinates academic scheduling within a university. Key duties include developing andmaintainingthe academic timetable, managing staff workload, enhancing the student experience through improved timetables, coordinating operational tasks like room bookings and assessments, and supporting institutional initiatives to improve thetimetablingsystem. The role demands strong organizational skills, attention to detail, and collaboration with university departmentsandstake holders.

Job Purpose
- The role involves coordinating with the Campus Management team to plan and schedule the academic timetable efficiently across all delivery modes and sites. It includes managing the academic team’s workload in theuniversity'stimetablingsystem, enhancingthe studentexperience by improving timetable accuracy, format, and publication timelines. The role also ensures seamless planning to support related operational activities like assessments, room bookings, and materials distribution. Additionally, the role supports university-wide initiatives aimed at improving thetimetablingservice andidentifyingsolutions as the university's portfolio evolves.





Organizational Structure

Key Accountability

Actions

Academic Timetable Planning

- Collaborating with campus management and academic staff to develop andmaintainthe academic timetable, ensuring efficient use of resources like classrooms, staff, and equipment.

Workload Scheduling
- Toassistcolleagues in the design, construction,productionand scheduling of course timetables andassessmentstakingcareful accountof the academic requirements of the programs concerned.
- To plan and create schedules for live assessments such as Oral Skills based on assessment calendars and regulations.

Student & Staff Experience Enhancement
- To oversee the administration and recording of academic staff absences for sickness,holidaysand other reasons, referring decisions to the Head ofTutorsand liaising with the People team where they fall outside current University Policy or guidelines.
- Continuously seeking ways to improve the accuracy, format, andtimelypublication of timetables to enhance the student experience.

Operational Coordination
- Ensuring that timetabling is aligned with and informs other operational tasks such as room bookings, assessment scheduling, and the distribution of course materials.
- Tomaintainan understanding of the University Timetabling Policy and the framework of rulesregardingindividual room use.

Desired Profile

Qualification





- Bachelor's degree in a related field
- Overall,3-4years of experience

Skills
- Excellent and effective oral and written communication.
- Excellent customer focus
- Excellent interpersonal skills andteam workingskills.
- Organized with excellent prioritization skills.
- Commitment to continual improvement.

Relevant

Experience

- 1 plus years ofWork forceManagement experience

GUS Values
- The expectationisthat employees willmaintainthe values of the Group and willcomply withthe code of conduct as well as equality,diversity, health, and safetypoliciesof the company.
- GEI is an equal opportunity employer and encourages applicants from diverse backgrounds to apply

Benefits
- At GUS Education India, GEI wetruly believethat diverse culture, backgrounds, and experiences drive innovation.
- This role is a full-time position with a market-competitive salary and benefits package.
- The company offers comprehensive medical insurance to its employees, whichincludeshospitalization, accidental insurance, terminsuranceand Gratuity, which is over and above the compensation.
- To make the daily commute easier,safer, and less stressful,the companyprovides cab facilities to its employees to and from the workplace within30kilometersradius.
- The companyacknowledges the importance of mental and physical well-being and the need for rest and relaxation.Workdaysare Monday to Friday and a comprehensive leave package for employee well-being is offered, whichinclude5days of medical leave,5days of casual leave,24days of earned leave, 1 day of Happiness Leave, apart from 10 days of statutory leave,totalingto 45 days’ time off in a year.

📌 Senior Associate - Scheduling (Hyderabad)
🏢 GEI
📍 Hyderabad