Location: Varanasi
Employment Type: Full-timeDepartment: Events / Business DevelopmentReports To:
Event Manager / Operations Head

Role Overview

Key Responsibilities Event Planning & Execution
- Coordinate all aspects of events from concept to completion
- Liaise with clients to understand requirements, objectives, and budgets
- Prepare event timelines, checklists, and execution plans
- Coordinate with vendors, suppliers, production teams, and internal departments
- Ensure smooth in office event operations and troubleshooting

Venue Management & Site Visits
- Conduct venue research, inspections, and feasibility assessments
- Schedule and lead venue visits with clients
- Evaluate venue suitability based on capacity, logistics, compliance, and budget
- Negotiate venue terms, pricing, and availability
- Maintain a database of approved venues and contacts

Sales & Bookings
- Convert inquiries into confirmed event bookings
- Prepare proposals, quotations, and contracts
- Follow up on leads and maintain client relationships
- Achieve monthly/quarterly booking targets




- Coordinate payment schedules and booking confirmations
- Upsell additional services (decor, production, hospitality, etc.)

Client & Stakeholder Management
- Serve as the primary point of contact for clients
- Provide regular updates on planning progress
- Manage expectations and ensure client satisfaction
- Build long-term relationships for repeat business

Administrative & Reporting
- Maintain event documentation and records
- Track budgets, invoices, and expenses
- Prepare post-event reports and feedback analysis

Required Qualifications
- Bachelor’s degree in Event Management, Hospitality, Marketing, or related field
- 1-4 years of experience in event coordination, hospitality, or sales (freshers with strong aptitude may be considered)
- Experience in venue coordination and client-facing roles preferred

Required Skills:
- Strong communication and negotiation skills
- Sales-oriented mindset with target a

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