Position Overview

The Administrative Executive will be responsible for managing a wide range of administrative and operational tasks to ensure smooth functioning of the organization. This role requires robust organizational skills, attention to detail, and the ability to coordinate across multiple stakeholders.

Key Responsibilities:
- Travel & Guest Management: Coordinate travel, accommodation, and logistics for employees, visitors, and expatriates; manage hotel bookings, guest relations, and hospitality.
- Visa & Documentation: Prepare visa interview documents, draft visitor/expat letters, and maintain accurate records and bookkeeping.
- Facilities & Office Management: Oversee office floor operations, facilities management, and ensure smooth day-to-day functioning.
- Events & Vendor Coordination: Support internal/external events, liaise with vendors, and manage service agreements.
- Employee Lifecycle Support: Handle entry/exit formalities and coordinate with cross-functional teams for smooth transitions.
- Procurement & Data Management: Raise purchase orders, maintain daily data,



and support project management tasks.
- Logistics & Courier Services: Manage transport, shipping of goods, and courier tracking.
- Ad-hoc Tasks: Perform additional administrative duties as assigned.

Qualifications
- Bachelor's degree in management or a related field.

Experience:
- A minimum of 3-6 years of experience in business administration or related field.
- Experience working with distributed or global teams.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and other administrative tools.
- Ability to handle confidential information with discretion.

Soft Skills:
- Proactive and ownership mindset.
- Clear communication (written and verbal).
- Ability to balance hands-on, work with local & leadership teams.
- Structured, detail-oriented, and quality-driven approach

Physical Requirements
- Ability t

📌 Administrative Executive (Hyderabad)
🏢 AST SpaceMobile
📍 Hyderabad