Job description:
Executive Assistant to CEO - Job Description

Location: Ahmedabad Office
Shift Timing: 7:30 PM IST to 4:30 AM IST (US Shift)
Company: vTech Solution

Role Overview

Key Responsibilities1. Executive Support & Coordination
- Manage and prioritize the CEO’s daily schedule, calendar, meetings, and appointments.
- Coordinate internal and external meetings, ensuring all logistics, agendas, and materials are prepared.
- Act as a primary point of contact between the CEO and stakeholders (internal teams, clients, partners).

2. Communication & Documentation
- Maintain accurate records, documentation, meeting minutes, and follow-ups.

3. Operational & Administrative Support
- Track action items, ensure timely completion, and proactively remind stakeholders of deadlines.
- Prepare daily/weekly briefings for the CEO to support decision-making.
- Handle travel arrangements, itineraries, and expense management (when required).

4. Business Coordination
- Assist in managing strategic initiatives and cross-departmental projects.




- Support CEO’s involvement in client interactions, business meetings, and corporate events.
- Coordinate with HR, Finance, Sales, and Operations teams to gather updates and provide summaries to the CEO.

5. Confidentiality & Qualified Conduct
- Maintain strict confidentiality of sensitive information.
- Uphold professionalism in communication and ensure executive-level discretion.

Required Skills & Qualifications
- Bachelor’s degree in Business Administration, Management, Communications, or related field.
- 3-6 years of experience as an Executive Assistant, EA to C-level, or similar support role.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking capabilities.
- Proficiency with MS Office Suite, Google Workspace, and Zoom/Teams.
- Ability to work independently, manage pressure, and operate efficiently in a US shift.
- High level of discretion, integrity, and decision-making ability.

Preferred

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