Company: Gruhanza

Department: Front Office / Administration

Designation: Receptionist / Front Desk Executive

Location: Bengaluru

Employment Type: Full-Time

Experience: 1–3 years preferred

About Gruhanza

Gruhanza is an interior design and execution company focused on creating thoughtfully designed, functional, and beautiful spaces for modern homeowners. We are looking for a professional and well-organized Receptionist to be the first point of contact for our clients, visitors, and internal teams.

Key Responsibilities

Front Desk Management

- Manage the reception area and ensure a professional and welcoming environment.
- Greet and assist clients, visitors, vendors, and other guests.
- Handle incoming calls and direct them to the appropriate department or employee.
- Maintain visitor records and front-office documentation.
- Coordinate client visits and meetings at the office.

Client & Visitor Coordination

- Welcome clients visiting the studio/office and coordinate with the respective Sales or Design team.
- Assist in scheduling meetings and appointments.
- Ensure clients receive timely assistance during their visit.
- Maintain a professional and courteous communication style with all clients.

Administrative Support

- Manage incoming and outgoing courier, parcels, and documents.
- Maintain records of office supplies and coordinate with the admin team for requirements.
- Support basic administrative and documentation activities.
- Coordinate meeting room bookings and ensure meeting areas are properly arranged.
- Maintain daily attendance/visitor-related records wherever required.

Internal Coordination

- Coordinate with Sales,



Design, HR, Admin, and other departments for client and office requirements.
- Ensure important messages and calls are communicated to the concerned team members promptly.
- Assist management and team leads with basic front-office coordination.

Required Skills
- Excellent verbal and written communication skills.
- Good interpersonal and customer-handling skills.
- Pleasant, professional, and confident personality.
- Good organizational and multitasking abilities.
- Basic knowledge of MS Office / Google Workspace.
- Ability to handle calls and visitors professionally.
- Good follow-up and coordination skills.
- Ability to work in a quick-paced environment.
- Presentable and professional appearance.

Preferred Candidate Profile
- Prior experience as a Receptionist, Front Desk Executive, Customer Service Executive, or Admin Executive.
- Experience in an interior design, real estate, architecture, hospitality, or similar customer-facing industry will be an added advantage.
- Candidates who are comfortable interacting with premium residential clients will be preferred.

Key Performance Indicators (KPIs)
- Proper management of front desk and reception area.
- Professional handling of clients and visitors.
- Timely response and routing of calls and enquiries.
- Accurate maintenance of visitor and front-office records.
- Effective coordination of meetings and appointments.
- Timely communication of messages and requirements.
- Overall client experience at the office.

Pay: ₹15,892.35 - ₹30,399.04 per month

Benefits

- Paid time off
- Provident Fund

Work Location: In person

📌 Receptionist (HSR Layout)
🏢 Gruhanza Private
📍 HSR Layout