: Purchase Officer

Designation: Purchase Officer

Department: Procurement / Purchase

Reporting To: Purchase Manager

Location: Corporate Office (Andheri West, Mumbai)

Role Objective To ensure timely, cost-effective, and quality procurement of food, beverage, and non-F&B; materials across units, while maintaining vendor efficiency, compliance, and cost control aligned with company standards.

Key Responsibilities

1. Procurement Operations

- Execute day-to-day purchasing of raw materials (F&B;), packaging, consumables, and operational supplies
- Raise and process Purchase Orders (POs) in line with approvals and budgets
- Ensure on-time procurement and delivery to units to avoid stock-outs

2. Vendor Management

- Identify, onboard, and maintain a reliable vendor base
- Negotiate pricing, credit terms, and delivery timelines
- Conduct vendor performance reviews (quality, consistency, timelines)
- Maintain alternate vendor sourcing for critical categories

3. Cost Control & Budgeting

- Track market price trends and recommend cost optimization
- Ensure procurement aligns with approved budgets and cost targets
- Support initiatives for cost reduction without compromising quality

4. Quality & Compliance

- Ensure all procured items meet company quality standards and specifications
- Coordinate with QA / Operations teams for quality checks and approvals
- Ensure compliance with FSSAI norms and statutory requirements

5. Inventory Coordination

- Work closely with store and kitchen teams for stock planning
- Monitor minimum stock levels,



reorder points, and consumption trends
- Prevent overstocking, wastage, and pilferage

6. Documentation & Systems

- Maintain accurate records of POs, invoices, GRNs, and vendor contracts
- Ensure proper documentation for audit and compliance
- Update and manage data in ERP / procurement systems (e.g., Innosolve ERP)

7. Inter-Department Coordination

- Coordinate with:
- Operations / Kitchen demand planning
- Finance invoice processing, payments, reconciliation
- Logistics / Stores dispatch and receipt

Key Deliverables (KRAs)

- Zero stock-out for critical items
- Cost savings / price efficiency vs benchmark
- Vendor reliability score (timely supply & quality)
- Procurement TAT adherence
- Audit compliance & documentation accuracy

Qualification:

- Graduate / Diploma in Supply Chain / Hospitality / Commerce

Experience:

- 25 years in procurement / purchase, preferably in hospitality / QSR / FMCG

Key Skills & Competencies

- Vendor negotiation & relationship management
- Cost analysis & commercial understanding
- Solid coordination & follow-up skills
- Knowledge of F&B; materials and supply chain
- ERP / Excel proficiency
- Attention to detail and compliance mindset

Behavioral Traits

- High ownership & accountability
- Ability to work under pressure and tight timelines
- Ethical and transparent in dealings
- Solution-oriented approach

Growth Path Purchase Officer Purchase Executive Senior Executive Assistant Manager Purchase Purchase Manager

📌 Purchase Officer (Mumbai)
🏢 Speciality Restaurants
📍 Mumbai