Hotel Industry Experience Must

- Receive and verify incoming goods against Purchase Orders, delivery challans, and invoices.

- IDS Software Knowledge

- Check quantity, quality, specifications, expiry dates, packaging, and condition of received materials.

- Coordinate with concerned departments for inspection and acceptance of goods.

- Prepare and maintain GRN (Goods Receipt Note) and other receiving documentation.

- Properly store materials according to category and storage requirements.

- Maintain accurate stock records through the hotel's inventory/store system.

- Issue materials to departments against authorized requisitions.

- Monitor stock levels and ensure timely replenishment of fast-moving and critical items.

- Conduct regular physical stock verification and reconcile discrepancies.

- Follow FIFO/FEFO principles, particularly for food, beverages, chemicals, and other expiry-sensitive items.

- Ensure proper labeling, segregation, stacking, and storage of materials.

- Monitor slow-moving, non-moving, damaged, and expired stock and report to management.

- Maintain cleanliness, hygiene, safety, and security within the store.

- Control access to storage areas and ensure materials are properly safeguarded.

- Prepare inventory reports and assist during monthly/annual stock audits.

- Coordinate with Finance and department heads regarding stock discrepancies and inventory adjustments.

Hotel Materials / Categories The candidate should preferably have knowledge of purchasing and storing:

- Food & beverage supplies

- Housekeeping supplies and amenities

- Cleaning chemicals

- Engineering spare parts

- Electrical and plumbing materials

- Guest room supplies

- Stationery and office supplies

- Crockery, cutlery, and glassware

- Linen and uniforms





- F&B; operating equipment

- Packaging and consumable items

- Maintenance and general operating supplies

Qualifications &

- Experience

- Graduate/Diploma in Hotel Management, Supply Chain Management, Purchasing, Commerce, or a related field.

- Typically 2–5 years of relevant experience in hotel stores, purchase, inventory, or materials management.

- Previous experience in a hotel/resort environment is preferred.

- Knowledge of PMS/ERP/Inventory Management/Store Management software is an advantage.

- Valuable knowledge of MS Excel and basic computer applications.

- Strong vendor negotiation and communication skills.

- Good understanding of inventory control and documentation.

- Honest, organized, detail-oriented, and capable of maintaining accurate records.

- Ability to coordinate effectively with F&B;, Kitchen, Housekeeping, Engineering, Finance, and other departments.

Key Skills

- Purchase &
- Procurement

- Vendor Management

- Inventory Control

- Stock Management

- GRN &

- Purchase Orders

- Quotation Comparison

- Price Negotiation

- Cost Control

- FIFO / FEFO

- Stock Auditing

- Material Receiving &

- Inspection

- MS Excel / ERP

- Documentation &

- Record Keeping

- Interdepartmental Coordination

- Problem Solving

Key Performance Indicators (KPIs)

- Purchase cost and savings achieved

- Timely availability of required materials

- Stock accuracy

- Reduction in wastage and expired stock

- Vendor performance and delivery compliance

- Purchase order processing time

- GRN and documentation accuracy

- Inventory turnover

- Reduction in stock discrepancies

- Compliance with hotel purchasing and inventory SOPs

Pay: ₹10,876.67 - ₹28,000.00 per month

Benefits

- Food provided

Work Location: In person

📌 Purchase Executive (Vashi)
🏢 Hotel Regal Arc
📍 Vashi